In recent years, working remotely has become one of the most prominent alternatives adopted by the companies instead of hiring employees to work at specified office hours. It is no wonder that a vast majority of working people these days prefer a remote setup which allows them to utilize their skills, talents, and potential at their will. Working with a remote team has various benefits as compared to the standard practice of working 9 to 5, such as cost savings on office space, furniture, IT infrastructure, and more; while also giving companies to get the best talent on board without any geographical boundaries. Therefore, it will help you save capital that you can later pump in your business to attain your core objectives.
However, like every coin has two sides, having a remote team also has a bunch of drawbacks. First, it increases your security risks. It puts a question mark on the security measures that you are following as letting a third party handle your data might put it at risk. So, before deciding that you are going to work with a remote team, you need to analyze and implement proper measures in your practice to keep security issues at bay.
Why do you need to worry about data security while working with the remote team?
Unlike a traditional office space, where the entire work is performed under a common roof, with your devices and data under surveillance, the remote team works at their own space, giving birth to security concerns. Here are the most common measures that you need to take to avoid situations of data loss:
- Make Use of The Cloud
- Review Password Security
- Manage the Use of Public Wi-Fi
- Conduct Training of Your Staff
- Provide Remote Protection
Make Use of The Cloud
Boundaries are contracting and businesses are expanding globally, and so is the need to connect with the clients. To work collaboratively with the people hailing from different geographies and time zones, the cloud has come into existence. With the help of the cloud, you can easily connect with your team and can work collaboratively without any location barriers. The cloud will provide you with round-the-clock accessibility and therefore, you can reach your data at any time and can work at your own pace.
Not only that, it is more secure and comparatively more difficult for intruders to get in. The cloud provides you with top-level services at a reasonable rate. For instance, a number of accounting firms previously using desktop software for accounting have started migrating to cloud-based solutions, such as QuickBooks cloud hosting.
Review password security
A password can make or break the entire security system for a firm. To ensure the tight security of the data, multi-factor authentication is recommended for firms. Make sure that your password consists of at least 8 characters with a minimum of one special character and caps. Use multi-level protection to protect your most important accounts and change your passwords on a regular basis. Only provide access to your employees according to the specific needs of the work allotted.
Manage the Use of Public Wi-Fi
Having a remote team can prove to be a boon. However, you need to make sure to provide speculated guidelines and security manuals to your employees which they must follow to avoid any unforeseen circumstances. At times, your employees may need to access public Wi-Fi, restricting which may hamper productivity. Therefore, it is essential to follow some already constructed guidelines. Furthermore, you can also restrict the use of highly confidential or important files and ask them to use public Wi-Fi cautiously.
Conduct Training for Your Staff
After hiring a suitable candidate to complete a specified task for your company, it is recommended to train them about the security measures they need to follow while working. In order to safeguard the data, it is important to provide proper training for cybersecurity. Providing information and training will help your remote team to deploy all the necessary security measures before your data is exposed to various online threats. It is also advisable to avoid opening spam emails and suspicious links, as these may serve as open gates to hacking. Thus, training your staff can help to save your precious data from expensive cyber attacks.
Provide Remote Protection
While working with the remote team your data is exposed to various threats, irrespective of the protective measures that have been taken by you. Therefore, it is suggested to devise your own remote protection software with the help of your IT department. Having your own remote protection software will help you to safeguard your precious data. You can share the software with the remote team and hence, can ensure that your data is safe.
Having a remote team is great from the point of view of employees too. Employees who work remotely save a lot of travel time as well as money, they are comparatively healthier, will not be distracted by the coworkers, and therefore will be more focused and productive. And, on top of that, you will have a plethora of options to choose the right candidate without any location barriers, so you can choose the best talent for your business. However, it is still recommended to foolproof your security system before hiring a remote team.