Zoho Books

Zoho Books is a cloud-based accounting software, meaning it is primarily accessed and used over the internet, not installed and used locally on-premises. The platform is designed for accountants, professionals, and small business owners to streamline workflow. Apart from cloud-based solutions, Zoho Books also has dedicated mobile apps for both iOS and Android devices, offering portability and on-the-go usage.

Managing business operations can be a tough job, especially for small and medium-sized business owners. Especially the accounting part, which requires expertise, this is where Zoho Books comes in - a perfect cloud-based accounting software for all business types. From handling accounting tasks, taxes, tracking expenses, billing, inventory management, and monitoring profits, Zoho Books is one of the best accounting platforms. Zoho Books offers a comprehensive platform for end-to-end business management fundamentals.

If you want to keep your books clean, updated, accurate, and keep cash flow going, Zoho accounting software gives you all the tools you need to manage your finances. However, there are three editions of Zoho Books to consider, i.e, Standard, Professional, and Enterprise. The standard version offers core accounting features, while the other two offer advanced and feature-loaded options.

In this article, we will learn about Zoho Books, Zoho Books pricing, features, Zoho Books vs QuickBooks, pros, cons, and everything you should know. Let us get into the topic in detail.

What are Zoho Books?

Zoho Books is an accounting software company founded in 1996. It has its headquarters in California and Texas, and now also operates globally. The accounting software was primarily designed for small, medium, and large enterprises to streamline their financial and accounting mandates. Zoho Books is a cloud-based accounting software that allows you to access it from anywhere, at any time. It also supports iOS and Android applications for seamless access, with a 24/7 live support option for users.

Zoho Books has become a popular choice among businesses and professionals due to its smooth and online-based software solution. Zoho Accounting can be used to create invoices, bills, generate reports, statements, and more. In short, Zoho Books is used for daily accounting tasks and managing the overall financial aspects of businesses, which reduces time and errors. With Zoho Accounting, you can integrate applications and third-party add-ons for boosting productivity. For example, you can use Zoho CRM, Zoho Inventory, PayPal, Stripe, G Suite, and Microsoft integration into the Zoho ecosystem.

Main Features and Benefits of Zoho Books

• 1. Inventory Management

  Zoho Books is a good platform for managing inventories. You get tools to track inventory sales, automate stock, get real-time stock updates, manage purchase orders, and get alerts on any inventory-related updates on the go.

• 2. Expense Tracking

  Another key feature of Zoho Books is that businesses and professionals can track, record, and categorize expenses on the go. Moreover, you get the option to manage vendor bills, get financial reports, attach receipts, and keep track of each expense and financial parameter. You can also monitor cash flow and budgeting.

• 3. Invoice/Payment Management

  Managing invoices and payments in Zoho Books is easy, simple, and smooth. Users have the option to create customized quotes, billings, and invoices, and receive reminders for due payments. You also benefit from third-party integration with payment gateways like PayPal and Stripe, ensuring seamless payments and enhanced cash flow management.

• 4. Seamless Project Management

  Zoho Books enables businesses to manage projects, track time, create estimates and reports, bill clients, and complete tasks, among other functions. It helps manage, track, and monitor project completion, progress, and any bottlenecks. This overall helps in project profitability and resource allocation.

• 5. Generating Reports & Analysis

  Zoho users can create customized reports of financial statements, profits/losses, balance sheets, cash flow, and more. You also get to analyze financial data and gain insights to make informed planning & decisions.

Pros & Cons of Zoho Books

Advantages of Zoho Books

• It is a cloud-based accounting platform that allows you to access it from anywhere, at any time; there is no need for on-premise installations or limitations.
• User-friendly UI. The platform is simple, modern, and easy to navigate.
• With Zoho Books, you gain excellent automation features that further enhance your workflow.
• It enables seamless integration with over 40 Zoho apps and other third-party applications, including Stripe payments.
• You get both iOS and Android mobile applications for on-the-go usage.
• Zoho offers an affordable pricing plan, but the advanced version is slightly more expensive.

Who Should Use Zoho Books Cloud Software?

• If you are a small business owner, Zoho Books could be the perfect accounting software for you, offering all the necessary features.
• Freelancers, seasoned workers, and consultants could also make the most out of Zoho’s accounting platform.
• The best part of Zoho Books is that it can scale as your business grows. It is also designed for growing businesses and firms.
• CPAs, bookkeepers, and accountants can use the software as they work with multiple clients and have a team. Since Zoho Books is cloud-based, you can collaborate and work from anywhere, any time, without interruptions.
• Companies that require effective inventory management can also benefit from using Zoho Books, as it provides a robust inventory management tool.

Why Choose Zoho Books?

If you are a small business owner, you know you have to handle a lot of jobs at once. To simplify this, Zoho Books makes task and job management easier. Even if you don't have trained accountants, you can create invoices, send payment reminders, make payments, and track expenses or projects on the go. One significant advantage of Zoho Books is its automation features. Compared to other accounting software, it stands out because it can automate repetitive accounting tasks.

You can also schedule email alerts, send automatic invoice reminders, update fields, and receive in-app notifications so you never miss important tasks. With powerful automation, Zoho Books integrations, and user-friendly tools, it is one of the best accounting software choices for small businesses. If you are a business owner, you can explore Zoho Books' sign-in options and review their pricing to find a plan that suits your needs.

How to Sign in to Zoho Books: A Step-by-Step Guide

Step. 1: Visit the official Zoho Books website. (Click here)

Step. 2: In the top right corner, click on the Sign Up Now button.

Step. 3: While signing up for Zoho Books, you will have to enter your details. Here are these details handy.

Step. 4: Once you fill in all these details, you will be asked to agree to the terms & conditions. Click on agree and proceed.

Step. 5: In the final step, click on "Create My Account." Once you click this, you have successfully signed up with Zoho Books.

Concluding Words

From the above, it is clear that Zoho Books is one of the most powerful accounting software loaded with enhanced financial features and integration options. Since Zoho is cloud-based, you can access the application from anywhere, any time, without any hassle. It offers affordable pricing plans with a free trial option. With this platform, you gain access to one of the best automation features, making day-to-day tasks easier and more automated.

Moreover, you also receive the Zoho suite of applications, which can enhance the productivity of your workflow. If you are a business owner, freelancer, consultant, or a growing business, Zoho Books could be the right choice. Additionally, we have provided a detailed comparison of Zoho vs. QuickBooks and Zoho vs. Xero accounting, allowing you to make an informed decision.

FAQs

Is Zoho Books free?

Yes, Zoho Books is free to use, but it has a cap of $ 50,000 in annual gross revenue. With the free version, you get one user and one accountant's accessibility.

How much is Zoho Books?

Zoho Books starts at a nominal price of $15 per month for a single user.

How to create a proforma invoice in Zoho Books?

Follow the steps to create a proforma invoice in Zoho Books:

Step. 1: Go to Sales and click "New Quote."

Step. 2: Now, you need to make it official by customizing the template. Go to settings.

Step. 3: Then go to PDF templates and then Quotes. Now, select a template and change the document title to 'Proforma Invoice' in the document details section.

How to do bank reconciliation in Zoho Books?

Follow the steps to bank reconciliation in Zoho Books:

Step. 1: Go to the banking modules

Step. 2: Now, select the correct account details and click on the Gear Icon to choose Reconcile Account.

Step. 3: Now, enter your start and end dates, as well as the closing balance, to initiate the reconciliation process.

How to enter a purchase entry in Zoho Books?

To enter a purchase entry in Zoho Books, go to the Purchases or Expenses module on the application, click the New button, and select the purchase order or bill. Now, you can also choose your vendor, fill in the details, and save the document.

How to reconcile in Zoho Books?

Follow the steps to bank reconciliation in Zoho Books:

Step. 1: Go to the banking modules

Step. 2: Now, select the correct account details and click on the Gear Icon to choose Reconcile Account.

Step. 3: Now, enter your start and end dates, as well as the closing balance, to initiate the reconciliation process.

How much does Zoho Books cost?

Zoho Books starts at $15 per month for a single user.

How to create an invoice in Zoho Books?

To add or select a customer and enter the invoice details, follow these steps: Go to the Sales module, click on the Invoices option, and then click the New button.

How does FreshBooks compare to Zoho Books?

FreshBooks is a user-friendly tool mainly used for invoicing, payment, and time tracking. At the same time, Zoho Books is a full-suite accounting tool with robust financial features, including budgeting tools, inventory management, and project management. FreshBooks is service-focused and straightforward, while Zoho Books is comprehensive for all business types.