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QuickBooks · Jan 27th 2026 · 7 Min readHow to Print Checks in QuickBooks Online: A Complete 2026 Guide
Printing checks straight from QuickBooks Online continues to be an indispensable operation for many businesses as it provides a way to make payments that are professional, efficient, and trackable. It is crucial that you understand this process, no matter whether you are paying a vendor, reimbursing an employee, or paying a bill. This instructional guide will demonstrate to you in detail how to print checks in QuickBooks Online with no trouble. Besides that, it will show you what to do if you make a mistake and present an alternative solution for companies requiring more advanced functions.
Preconditions for Printing Checks in QBO
Before you press the “Print” button, make sure that you have these four things:
- An active QuickBooks Online subscription: Printing checks in QBO is a feature that is accessible in most plans (Simple Start, Essentials, Plus, Advanced).
- QuickBooks-Compatible Check Stock: You must use pre-printed, magnetic ink character recognition (MICR) checks that align with QuickBooks’ format. You can purchase these directly from Intuit or from third-party vendors like OnlineCheckWriter.com, ensuring they are designed for QuickBooks Online.
- A printer you can trust: Both laser and inkjet printers are fine. Alignment is the main thing. We suggest a check printer only for very nice results, but really, they can be just fine if you adjust your printer correctly.
- Payee Information: Make sure the payee or vendor is properly established in your QBO Chart of Accounts.
Step-by-Step: How to Print Checks in QuickBooks Online
You can print checks one at a time or in batches by following these instructions.
Step 1: Write the Check
On your QBO dashboard, head to the “+ New” button located at the top right. Pick “Check” from the dropdown menu.
Step 2: Enter Payee & Details
- Payee: Choose a vendor from the list or click to add a new one.
- Bank Account: Make sure the check account is the one you intended.
- Date & Check Number: Give the date of the payment. Regarding the check number, click “Print Later” – this option tells QBO that the number will be set automatically when you print.
Amount & Details: Write the amount to be paid and distribute it between the proper expense account or bill by the section at the bottom.
Step 3: Save and Proceed to Print
Hit “Save and close.” If you want to print, go to the “Create” (+) menu one more time, but here, pick “Print checks.”
Step 4: Select Checks to Print
Only the checks with the “To print” label will be shown. Tick the ones you want to print now. Don’t forget to double-check if the first check number equals that of the next real check in the printer tray. Then, hit “Print checks.”
Step 5: Printer Setup and Alignment
This part is key. QuickBooks Online will present you with a printer setup screen.
- Choose Printer: Select the printer that is linked to your check stock.
- Check Style: Pick the style that fits your checks (e.g., Standard, Wallet, or Voucher).
Alignment Test: It is highly recommended to print a test sheet first on a normal piece of paper. Align the test sheet with a blank check and check at the light source before you fix the margins. Keep adjusting the margins until everything fits perfectly by clicking “Align” in the printer dialog.
Step 6: Print on Official Check Stock
After you get the alignment right, put your real MICR check stock in the printer tray. Make sure all the configurations are correct and press “Print.” The output will be your checks with all the printing details including the MICR line for bank processing.
Once you print, you will be asked with a notification as shown below:
Troubleshooting: Why Can’t I Print Checks in QuickBooks Online?
Running into problems is pretty normal. Below are the most common reasons and solutions:
- Wrong Printer Settings: This accounts for more than half of the problems. Go through the alignment test very carefully once again.
- Old Browser or Cache: Delete your browser cache or use a different browser to print (both Chrome and Firefox are the best options).
- Popup Blocker Enabled: Make sure that pop-ups are permitted on the QuickBooks Online site.
- Check Stock Mismatch: Make sure that the physical checks you have correspond to the style you have selected in QBO settings.
- Permission Restrictions: The user role might not have the “Print Checks” permission. An admin has to change this in Settings > Manage Users.
Where to Print Checks in QuickBooks Online: Finding the Hub
All check printing functions are combined in one place. You can get there by:
- The “Print checks” feature from the “Create” (+) drop-down menu.
- Or, go to “Settings” (gear icon) > “Tools” > “Print checks.”
This is your control center where you can check, select, and print all the checks that are waiting to be executed.
More than Just Printing: Improving Productivity with a Hosting Service
QuickBooks Online can be a great solution for many companies, but those with complicated inventory, detailed reporting, or those in certain niches will no doubt require QuickBooks Enterprise. That said, in order to have Enterprise available to you from wherever you are with the same cloud convenience as QBO, a professional QuickBooks hosting service is what you need.
Among other things, Sagenext Infotech excels in this area. Hosting QuickBooks Enterprise on our secure, high-performance cloud servers means you get:
- Advanced Check Printing & Customization: More detailed control over the check layouts and handling of batch processes.
- Anywhere Access: Launch your fully-featured QuickBooks desktop via any device, pretty much the same as a web app.
- Enhanced Performance: You no longer have to deal with limitations of the local software, plus you can enjoy scalable resources during the busiest periods.
- Integrated Security & Backup: We provide you with top-notch security, automated backups, and disaster recovery, so you don’t have to worry about any of that.
For businesses outgrowing QBO’s features, migrating to a hosted QuickBooks Enterprise solution via Sagenext’s QuickBooks hosting service offers a powerful, seamless upgrade path without sacrificing remote accessibility.
This is the point at which a superior solution is offered by Sagenext Infotech. The hosting of QuickBooks Enterprise on our secure, high-performance cloud servers will give you access to:
- Advanced Check Printing & Customization: More options to customize your check templates and process them in batches.
- Anywhere Access: It is possible to use your fully-featured QuickBooks desktop from any device, just like a web app.
- Enhanced Performance: You are not limited by local software, and you have the option to use scalable resources during peak periods.
- Integrated Security & Backup: You get the highest level of security, automatic backups, and disaster recovery, all of which are handled for you.
For businesses outgrowing QBO’s features, migrating to a hosted QuickBooks Enterprise solution via Sagenext’s QuickBooks hosting service offers a powerful, seamless upgrade path without sacrificing remote accessibility.
Frequently Asked Questions (FAQs)
Where are print checks in QuickBooks Online located?
There is no static list you get. Instead, click on the “+ New” button, choose “Print checks,” and you will find all checks that have the “Print Later” status and are ready for you to process.
Why can’t I print checks in QuickBooks Online?
Usually, it is because: a check was not marked “Print Later” when it was written; the printer is not aligned correctly; the browser cache is corrupted; or the user does not have enough permissions. Use the troubleshooting instructions above to figure out the problem.
Where can you print checks in QuickBooks Online from?
Printing of checks can be started on any computer or device connected to the Internet through a supported web browser. The paper for the physical check is loaded in a printer that is connected to the device.
Can I print checks in QuickBooks Online Payroll?
Absolutely, for payroll checks. The method is seamless. Payroll is done within QBO, and if you choose to print payroll checks (instead of direct deposits), then those checks will be put in the same “Print checks” queue for you to print them in a batch.
