This blog focuses on QuickBooks Hosting vs Online, where we have highlighted some facts that will give you a fair reason for such a preference.

QuickBooks Desktop or its hosted version, nearly 85% of the accounting market loves this accounting tool. As per the reports shared by the Accountancy Age, around 78% of accounts personnel, including small and mid-sized businesses, rely on cloud technology like hosted QuickBooks. More than 1.57million subscribers prefer QuickBooks more than other accounting tools.

There are several benefits of using QuickBooks like time tracking, billing, and invoicing allowing corporations to manage their finances. But, where a majority of corporations are happily adopting  cloud technology, CPAs are still preferring QuickBooks with a hosting facility rather than opting for the online version.

Table of Content

  1. Similarities Between Hosted QB and QBO
  2. Hosted QuickBooks Over QuickBooks Online
  3. Comparison on QB Hosting and QBO

Similarities Between QuickBooks Hosting Vs Online

There are a few things that are similar between Hosting QuickBooks and online QuickBooks. Such as:

1. Ease of Use

Both of the QuickBooks versions are easy to use. You don’t need to be an accountant or hire accountants/ bookkeepers to monitor and work according to the accounts management system.

2. Data Storage in Off-premises

Both hosted and online services work on the off-premises server. Simply put, you can work with QuickBooks on the digital platform without spending on hardware updates and server maintenance. We suggest the hosted QuickBooks option as you can avail of more customization options than the online mode.

3. Backing Up Data Automatically

The data backup facility is offered by both QuickBooks hosting and QBO. However, what matters more is the frequency of the backup. In this case, hosted QuickBooks servers back up the data more frequently than QuickBooks Online.

4. Remote Accessibility

One of the most liked features of both Hosted QuickBooks and QBO is remote accessibility. With either of them, you can access your data anytime, anywhere, and on any device. All you require is a good internet connection.   

5. Cloud-Based Platform

QuickBooks Online and Hosted QuickBooks, both, can be easily integrated with cloud-based accounting applications. When you integrate them, you get all the benefits of the application as well as cloud hosting benefits like automation, remote accessibility, etc.

6 benefits to choose Quickbooks Hosting

Why CPAs Prefer Hosted QuickBooks Over QuickBooks Online

Even though a few pointers are similar between online QuickBooks and hosted QuickBooks, a higher percentage showcases why CPA’s prefer QuickBooks hoting vs online.

Below are the stark differences representing why hosted QuickBooks is Better for CPAs.

1. Regular Product Updates

When you opt for the Hosted version, the option of controlling your QuickBooks account is in your hands. It is up to you to run the updates or execute them as required. But in the case of QuickBooks Online, the updates automatically take place without offering you a place of intervention.

2. Better Maintenance

Both QuickBooks versions have a similar maintenance structure. However, in QuickBooks Online Intuit looks after the maintenance of websites and an online portal.

In the case of the hosting version, the hosting provider handles:

  • Associated hardware upgrades
  • Daily server maintenance
  • Server repairs

3. Easy to Set up and Use

In the case of Hosted QuickBooks, the provider leases the QuickBooks Desktop edition or installs your license on a dedicated server or off-premise environment. The server is located in a data center. When you want to work on the software, use the remote desktop option and continue with your work. So, you work on the replica of your desktop application!

Relatively, during the QuickBooks Online setup, your QuickBooks Desktop data is copied and transferred to your online account by Intuit. You can use the digital version of QuickBooks with a supported web browser and log into your QuickBooks Online account.

4. Enhanced Features

The Basic features of QuickBooks Online include:

  • Tracking and sending invoices
  • Syncing bank accounts
  • Inventory tracking

But most of the available features are not mobile-supported.

Comparatively, Hosted QuickBooks Desktop offers you advantageous features like:

  • Remote accessibility
  • Tracking expenses
  • Budgeting

Being of a dynamic nature, you do not require to worry about losing industry-specific features or skipping the learning curve.

5. Choice from Different Versions

Unlike the QuickBooks online,  which is an independent version; the QuickBooks Desktop hosting option supports various versions like:

6. Superior Customer Support

The customer service of QuickBooks Online usually remains active from Monday to Friday, that too for a specific duration.

Contrary to it, QuickBooks hosting providers like us provide you round-the-clock customer support, even on holidays and weekends. To give you the ease of quick connectivity, the points of reaching the tech support are:

  • Email/ Ticket Submission
  • Phone call
  • Remote Support

7. Affordable Service Charge

The charges of both the QuickBooks options are dependent on plans and situations. For instance, if you see the hosting option, the price range starts from $33 on a monthly basis and can go up to $75. However, QBO’s service plans (generic basis) can start from $20 and go up to $100 a month.

Both the higher values usually include add-ons or additional costs related to multiple company files (QB online).

Comparison Between QuickBooks Hosting and QuickBooks Online

Don’t go for what we say to you. See for yourself what hosted QuickBooks features offer you.

  Benefit and Features   QuickBooks Hosting QuickBooks Online
Automatics backup of encrypted data Yes Yes
Software Installation Yes No
Updates and Upgrades Yes Yes
Remote Access Yes No
Cloud-based application Yes Yes
Rebuilding and calculating job cost Yes No
Uptime 99.99%
Dedicated Servers Yes No
Invoicing (in Batches) Invoicing (in Batches) No
Supported Versions All Desktop Edition Only Online Version
Multiple device access Yes Yes
Inventory tracking (multiple) Yes No
Free Trial Yes Yes
Industry-Specific Version Industry-Specific Version No
Interface Utility Remote Desktop Web Browser
Interface similar to QuickBooks Desktop Yes No
Access allowed to User numbers Unlimited Maybe 30 or less
24 x 7 Tech support Yes No
Price $33 Variable as per company

It is a fact that cloud QuickBooks software is creating tides in the sea of the accounting market. By 2023, the cloud accounting market will likely touch $4.25 billion.


The above pointers must have given you a clear idea of why CPAs prefer to opt for hosted QuickBooks. The hosted version adds better value to your business and has various features, while the online version stays a little behind the game.

And these are the reasons why accounting professionals opt for hosted QuickBooks. So, what’s your plan now? Try QuickBooks Hosting with our 7-day free trial plan and be a part of the smart accounts planning and executing group!


QuickBooks Online vs. QuickBooks Hosting. What’s Better?

QuickBooks Hosting is the better option for all the CPAs and SBMs as it offers more appropriate business solutions than the Online version.