QuickBooks Pro

QuickBooks Pro Desktop: Manage Your Finances Like a Pro with Reliable Accounting and Taxation Software.

QuickBooks Pro plus is a popular accounting software designed for small businesses to manage their finances efficiently. It allows users to track sales and expenses, create and send invoices, manage inventory, and generate financial reports.


According to a study, the QuickBook serves more than 200,000 customers in the mid-market with its accounting software and it serves a customer base of 4.5 million global QuickBooks users.

It's safe to say that QuickBooks is one of the most popular accounting programs. All small and medium-sized businesses can benefit from it. QuickBooks Pro 2021 and QuickBook Pro 2022 have made their imminent mark on its wide user base.

In this post, we'll try to discuss and cover some of the queries regarding QuickBooks Pro desktop. Let's take a quick look at what's going on here!

What is QuickBooks Pro

What is QuickBooks Pro

QuickBooks Pro is a popular accounting software developed by Intuit. It is designed to help small and medium-sized businesses manage their financial transactions and accounting processes.

The software is user-friendly and can be easily customized to meet the specific needs of different businesses. QuickBooks Pro Desktop is widely used by small businesses, accountants, and bookkeepers for managing their financial records and staying organized to significantly reduce human data entry.

What is included in QuickBooks Pro?

QuickBooks Desktop Pro's annual subscription includes unlimited support, data backups, and annual upgrades when available. The accounting software comes with all exclusive time-saving and money-management features and access to the QuickBooks Desktop on your mobile.

  • Accommodates between 1 to 40 users.
  • Automated pricing norms.
  • Quickbook Pro and Pro Plus offer six times more capacity than their market alternatives.
  • More than 200+ template reports to choose from.
  • Quickbook Pro also allows users to create their custom reports.
  • Priority circle members receive priority customer service.
  • Comes with pre-set user roles along with permissions and customizable access to customers.
  • Vendors and data for enhanced transparency amongst clients.
  • Offers six different industry-specific enterprise versions to choose from.

What are the Different Versions of QuickBooks Pro?

Since QuickBooks Pro was first released 15 years ago, Intuit has released new and improved editions yearly. With new and improved advancements being made to versions every year, it made QuickBooks one of the most cost effective accounting software in the world right now.

QuickBooks Pro has several versions, including:

  1. QuickBooks Pro 2022: It is the latest version of the software, which includes new features such as enhanced customizations, improved bank feeds, and improved invoice status tracking.

  2. QuickBooks Pro 2021: This version includes features such as improved bank feeds, automatic payment reminders, and improved customer management.

  3. QuickBooks Pro 2020: In this version introduced new features such as improved reporting, batch invoicing, and the ability to automatically add PO numbers to invoice emails.

  4. QuickBooks Pro 2019: This version included features such as improved inventory management, the ability to transfer credits between customers, and the ability to merge vendors.

  5. QuickBooks Pro 2018: This version introduced new features such as multi-monitor support, the ability to copy and paste lines in transactions, and the ability to view invoice history for specific customers.


Each version of QuickBooks Pro Desktop comes with its own set of features and improvements, so it's important to choose the version that best meets your business needs.

Other Versions are as follows:

  • QuickBooks Pro 2008
  • QuickBooks Pro 2011
  • QuickBooks Pro 2014
  • QuickBooks Pro 2017
  • QuickBooks Pro 2009
  • QuickBooks Pro 2012
  • QuickBooks Pro 2015
  • QuickBooks Pro 2010
  • QuickBooks Pro 2013
  • QuickBooks Pro 2016

What's New in QuickBooks Pro 2023

  • Intercompany transactions:

    This new feature allows you to track transactions between multiple QuickBooks company files. This can be helpful for businesses with multiple locations or subsidiaries.

  • Reports performance optimization:

    This improvement makes it faster to generate reports, even with large amounts of data.

  • Enhanced customer portal:

    The customer portal has been updated with new features, such as the ability to view invoices, track shipments, and make payments.

  • Improved mobile app:

    The QuickBooks mobile app has been updated with new features, such as the ability to accept payments, view reports, and manage inventory.

  • Security updates:

    QuickBooks Pro 2023 includes security updates to protect your data from unauthorized access.

QuickBooks Pro Plus Features

QuickBooks Pro offers features such as invoicing, expense tracking, accounts payable and receivable management, payroll processing, inventory tracking, time tracking and financial reporting.

There's a reason why a large majority of users prefer to use QuickBooks Desktop Pro, some of them are mentioned below :

Features of QuickBooks Pro 2022 & 2021

QuickBooks pro 2022 has added several new tools and features that will help you automate and streamline your accounting tasks. Here's a look at the new features in QuickBooks pro desktop 2022 and how you can put them to work for your company.

64bit_processor 64-bit processing power

QuickBooks pro 2022 supports the full capabilities of a 64-bit processor, which allows you to complete your accounting responsibilities faster.

Webgility_provides_commerceWebgility provides e-commerce for QuickBooks

Track revenue from several selling platforms, including Amazon, eBay, and Shopify, and sync it immediately into QuickBooks. Assist in simplifying e-commerce management and gaining a better understanding of business profitability.

Easy_bill_payments_and_schedulingEasy Bill Payments and Scheduling

Using a bank transfer, credit card, or debit card, you can schedule and pay bills within QuickBooks. Vendors are paid via bank transfer or a paper check.

Approving_billsApproving Bills Made Easy

With confidence, handle accounts payable. Bill approval protocols can be customized to manage cash flow and increase transparency.

Automated_bill_entryAutomated bill entry and personalized bill payment slips

Save time by having QuickBooks automatically enter bills from the QuickBooks Desktop mobile app or emails. Simply import and evaluate the results. Bill payment stubs have been added to the list of QuickBooks forms that can be customized. By emailing confirmation to your vendors, you can keep your communications professional and consistent.

Document_uploadingDocument Uploading

Directly submitting documents to transactions via the QuickBooks Desktop mobile app speeds up the process.

Select_froma_varietySelect From a Variety of Consumer Connections

This feature allows users to include customer contacts in email batches. Choose the proper recipients from the client or vendor contacts list to send emails more quickly. Reduce confusion caused by manual email address insertion.

Quick_depositsQuick Deposits

Get quick deposits by clients even on weekends, holidays, and late evenings. The upgraded deposit feature allows clients to deposit payments that don't require an invoice with the help of a payment link.

Pricing Plans for Different Versions


Different QuickBook versions boast different pricing quotations that are simultaneously dependent on the amount of features they tend to provide.

Mentioned below are the pricing plans of the various softwares developed by Intuit:
Plan1 user2 user3 user
Pro Plus 2021$349.99/yr$549.99/yr$749.99/yr
Pro-Plus 2021+Payroll$749.99/yr$949.99/yr$1149.99/yr
Pro Plus 2022$349.99/ yr$549.99/ yr$749.99/ yr

QuickBooks Desktop Pro subscription starts at $549/year for one user.

Simple StartSelf EmployedEssentials PlusAdvancedPro
Price$15-per month $25-per month $40-per month$70-per month $150-per month$349.99-yr Annual subscription
Accounts payable ticktickticktickticktick
Accounts receivableticktickticktickticktick
Project accountingticktickticktickticktick
Financial reportingticktickticktickticktick
Budget & forecastingticktickticktickticktick

Benefits of QuickBooks Pro


Increased profitability, reduced travel time, and simplified accounting data management are just a few benefits of QuickBooks Pro hosting. Apart from providing multifarious benefits, QuickBooks Pro harbors user friendly interface making it easy for the users to enjoy the benefits to the fullest. Let's take a closer look at some of these advantages.

Budget_friendlyCost/ Budget friendly

QuickBooks Pro hosting is the safest way of using an internet-based cloud solution. This application comes with IT support staff to ensure the QuickBooks accounting system runs efficiently.

Remote_AccessibilityRemote Accessibility

QuickBooks allows users to log on to their QuickBooks account from anywhere and anytime. It also encourages teamwork among employees because they can be in different places simultaneously to work on the same document.

Enhanced_Safety_and_SecurityEnhanced Safety and Security

Data security has become a top priority for companies and businesses in this digital age. Attackers find different ways to get sensitive information. But fret not, QuickBook Pro uses foolproof security measures such as multi-factor authentication, IDS/IPS, firewall, etc.

ic24x7_customer_supporton24 x 7 customer support

QuickBooks Pro hosting offers its customers round-the-clock customer service to ensure your accounting activities are completed without hiccups. The support team is available via email, chat, and phone calls.

BCDRBusiness Continuity and Emergency Response (BCDR)

BCDR, Business Continuity, and Emergency Response are primary concerns for all businesses during calamity to ensure continuity after it passes. Accounting software such as QuickBooks Pro hosting is the best choice for small businesses that lack the resources and expertise to safeguard their financial records. Thanks to cloud hosting providers' ability to store your data in various locations, your data can be retrieved and accessed even in the most challenging situations.

Eco_Friendly_AlternativeEco-Friendly Alternative

A well-balanced yet powerful QuickBooks Pro hosting solution decreases your resource use and lowers your carbon footprint. Since it is hosted in the cloud, it helps you make the best use of your resources so you can get the most out of the least amount of work.


The cloud server ensures that your QuickBooks Pro functions smoothly and without any downtime. If a computer fails, the software is still working since it is hosted in a virtual environment (as it is moved to another server).


As companies progress in their tenures, a need to level up seems to arise. For example, accounting firms need to hire contract accountants to handle the extra work during tax season, and after-tax season, they need to scale down. When you host QuickBooks Pro in the cloud, all you have to do to get the resources you need is contact the hosting company.

Pay_Per_UsePay-Per-Use Pricing Models

QuickBooks Pro allows users to only pay for the services that they use. For example, if you want to use additional resources for a specific time, you will only be charged for that period and can return to your normal expenses at any moment. As a result of this capability, companies can experiment with new types of resources and cut costs if needed.

QuickBooks Pro hosting could be your enchanted wand if you want to expand your company. Saving money and providing world-class resources and data security are just some of the benefits of this solution.

How to Download & Install QuickBooks Pro?


Let's talk about how to get started using QuickBooks pro download, install it, and turn it on so you can use it to run your business. No matter which version of QuickBooks pro, either 2019, 2020, 2021, 2022 to the latest 2023, for every QuickBooks, these steps are the same and the Systems requirement is also the same.

System Requirements Before Download & Install QB Pro

  1. Operating System: Windows 10, Windows 8.1, Windows 7 SP1 (32-bit and 64-bit), and Windows Server 2019, 2016, 2012 (or R2), and 2008 R2 SP1

  2. Processor: 2.4 GHz or higher

  3. RAM: 4 GB or higher

  4. Disk space: 2.5 GB of disk space (additional space required for data files)

  5. Display: 1024x768 or higher resolution, 16-bit color or higher

  6. Internet: High-speed internet connection required for download, registration, and updates

  7. Microsoft Office: Office 2019, 2016, or 2013 (or Office 365) is required to export reports to Excel

  8. Adobe Acrobat Reader: Adobe Acrobat Reader 11 or higher is required to view and print forms and reports


QuickBooks Pro does not support Linux, including Ubuntu or Fedora, or Chromebooks. Also, some features may require the installation of additional software components, such as Microsoft .NET Framework and Windows Installer 4.5.

Download QuickBooks Pro with 5 Simple Steps?

Here are the 5 steps to download QuickBooks pro plus 2020 to 2022 and 2023:

Step 1: Go to Intuit's official website-https://quickbooks.intuit.com/ca/desktop/pro/

Step 2: Select QuickBooks Pro: Navigate to the QuickBooks Pro page on the website.

Step 3: Choose the version: Choose the version of QuickBooks Pro that you want to download.

Step 4: Enter your contact and payment information: If you choose the paid version, you will need to enter your contact and payment information to complete the purchase.

Step 5: Download QuickBooks Pro: After you have completed the purchase, you will be given instructions on how to download QuickBooks Pro. Follow the instructions to download the software.


The methods for downloading and installing QuickBooks Pro 2018, 2019, 2020, 2021, 2020 and 2023 are the same.

Install QuickBooks Pro with Easy Steps:

Here are the steps to install QuickBooks Pro on your computer:

After the completion of download and installation process you should follow these steps to install QuickBooks Pro that are given below:

  1. Run the Installer: Double-click on the downloaded file to run the installer. If prompted, select “Yes” or “Allow” to give permission to the installer to make changes to your computer.

  2. Accept the License Agreement: Read the License Agreement carefully and then click “Agree” to proceed with the installation.

  3. Choose the Installation Location: Choose the location on your computer where you want to install QuickBooks Pro. You can use the default location or click “Browse” to choose a different location.

  4. Select the Components to Install: QuickBooks Pro may come with some additional components or add-ons. Choose the components that you want to install and then click “Next”.

  5. Enter your Product and License Information: Enter your Product and License Information when prompted. This information can be found in your QuickBooks Pro package or email.

  6. Choose the Installation Type: Choose the installation type that best suits your needs. You can choose between “Express” and “Custom and Network Options”.

  7. Wait for the Installation to Complete: QuickBooks Pro will now be installed on your computer. Wait for the installation to complete.

  8. Launch QuickBooks Pro: Once the installation is complete, launch QuickBooks Pro and follow the activation process to register your copy of the software.

How To Download & Install QuickBooks Desktop For Mac?

Here's a step-by-step guide to help you set up and install QuickBooks Pro for Mac and a few things you should know before you start.

Step 1. Make sure that your computer can run QuickBooks Desktop for Mac. Check that your Mac meets the minimum system requirements for installing QuickBooks.

Step 2: Get your license and product numbers: If you downloaded a digital copy, the license and product number should be in the email confirmation.

Step 3: Get QuickBooks for Mac and set it up: You can use the CD installer or download QuickBooks for Mac (if purchased from a retailer).

Step 4: Update or change your company file: If you've upgraded from an older version of QuickBooks Pro for Mac, you'll need to update your company file for it to work with the newer version.


If you can't download the installer, you may need to clear the cache and cookies in your browser. If that doesn't help, you might need to try a different browser.

Downloading QuickBooks Pro on Linux operating system

Step 1:
Fire up a command prompt window (Applications, Accessories, Terminal).
Every Linux distribution comes pre-installed with this utility, which lets you download, install, and configure programs and utilities via text commands.

Step 2:
Type "apt-get install wine" in the command line. Wine, a tool that allows Linux users to execute Windows applications, is downloaded and installed during this process.

Step 3:
Wait for the QuickBooks icon to display on the desktop after inserting the CD. Double-click the icon to access the CD's contents and locate "Install.exe."

Step 4:
Select "Run With Wine Windows Emulator" when you right-click this file. This starts the installation program. In order to install QuickBooks, follow the on-screen instructions. Open "QuickBooks" in the upper-left desktop menu by clicking "Applications" in the upper-left desktop menu.


From 2002, every QuickBooks version until 2003 and 2004 was compatible with Wine. For information on whether your current version is compatible with the link in the Resources section, click here.

Top 5 Add-ons For QuickBooks Pro

QuickBooks add-ons and apps are available to assist organizations in saving money, keeping accurate data, automating information processing, securing data sharing, handling CRM, and much more.

Mentioned below are some of the top-ranking applications:


TSheets is a time-tracking program that lets you make, change, and keep track of schedules for your employees. Automated notifications and GPS help with deploying resources, tracking where employees are in real-time, and keeping everyone updated.


Bill.com is software that streamlines the billing and invoicing procedures of a business. Bill.com's smooth Xero integration streamlines your bills' approval and payment processes. It is a hub for all invoices and payments for companies of all sizes.


HubSpot is a customer relationship management(CRM) platform that centralizes a growing business's tools for providing an exceptional customer service experience. Our carefully crafted, not hacked-together, solution provides teams with tools that are effective individually and phenomenal when used in concert.

Insightly CRM

Insightly is a customer relationship management (CRM) and sales pipeline management (SPM) platform built for remote teams. Businesses utilize various strategies, technology, and operational procedures throughout the customer lifecycle to manage and analyze customer interactions and data.

QuickBooks Payroll

QuickBooks Payroll is cloud-based payroll software that lets businesses pay employees, file payroll taxes, and manage employee benefits and HR in one place. The software expedites paying federal and state payroll taxes by calculating, submitting, and paying them on your behalf.

Pros and Cons of QuickBooks Desktop Pro


All technologies come with pros and cons, and software developers must go through both areas to keep the applications running smoothly. These pros and cons are Decided on the basis of many reviews sites like Software Advice, G2 and more.

Easy to understand and operate.Absence of features tailored to a particular business or industry (such as lot tracking, eCommerce and barcode scanning).
Works well with other systems and can be used with third-party applications.You could lose important data if you don't back up your files regularly.
Provides quality accounting reports.Not so suitable for big businesses.
Cost-effectiveness.Invoice design tools are lacking.
Finding and fixing errors is easy.Frequent System failures/instabilities.
Hassle-free customer information access.Limitations on the number of transactions due to file-size issues.
Interface is easy to manipulate.Placement of cap on the number of people who can use it.
Inventory is user friendly.Frequent add pop-ups.
Round the clock customer support.Key financial reports are missing from the outside world.

QuickBooks Pro Reviews

QuickBooks Pro has an overall rating of 4.3 out of 5 stars on G2 Crowd, based on over 1,694 reviews. Users praise the software for its ease of use, wide range of features, and affordability.

Some reviews of QuickBooks Pro from Real Users:

Alternatives of QuickBooks Pro Desktop

Let's have a look at some of the high performing alternatives for QuickBooks Pro Desktop :

Oracle Netsuite:

NetSuite provides various applications like accounting, inventory management, warehouse management, and suit applications.

Price: $999.00 per month and $99 per month per user.

Sage 50:

Sage 50 is a cloud-based accounting software solution designed for small and medium-sized businesses. It offers a comprehensive set of features, including: Invoicing and payments, Inventory management, Payroll processing, Financial reporting



Zoho is a popular choice for businesses of all sizes. Zoho is a good choice for businesses that are looking for a reliable and affordable business software solution.

Price: Basic plan: $49 per month billed annually - 500 customers, 3 users.
Standard plan: $99 per month billed annually - 2000 customers, 5 users.

Financial Force:

Financial Force is a cloud-based enterprise resource planning (ERP) software company that provides solutions for professional services organizations (PSOs). This ERP software allows end-to-end resource planning solutions built on the salesforce platform.

Price: $9,000 annual

Sage Intacct:

Sage Intacct is a cloud-based accounting software solution that helps businesses of all sizes manage their finances, operations, and compliance. The software is designed to be easy to use and scalable, and it offers a wide range of features, including General ledger, Accounts payable, Accounts receivable, Cash management etc.

Price: $15,000 to $35,000 for annual subscription.

UKG Pro:

UKG Pro is a cloud-based payroll solution that helps organizations raise their productivity and engagements across the global workforce

Pricing: $25-34 PEPM


Gusto's accounting software makes human resource, payroll, and benefit functions easy to carry out. This software singlehandedly carries out the payroll and even files taxes.

($40/month + $6 per user/month)
($80/month + $12 per user/month)
(Exclusive pricing)


Xero aids businesses of all sorts with cloud based accounting solutions. It single handedly carries Invoicing, bookkeeping and payroll functions. Xero also performs accrual and cash based accounting functions.

Premium 5 Premium
$ 59 AUD per month
5 $ 76 AUD per month

Patriot Payroll:

Patriot Payroll is a virtual online software that calculates employee tax and salary deductions. It also includes limitless pay runs, contractor remissions, expert support, and a personal employee set-up.

Full Service Base
$$10 a month +$4 per employee for Basic Payroll
$30/month + $4 per employee

Sure Payroll:

Sure Payroll gathers or accumulates wage information and also carries out accurate payroll functions. It also includes tax services, accounting services, hassle-free payroll services, and 401K plans.

Local Tax File
Multiple State Tax Filing

Limitations of QuickBooks Pro


No software is complete without a few drawbacks. Below are some of the limitations observed by the users of QuickBooks Pro.

  • File Size:

    QuickBooks Pro has a maximum file size of 300 GB. This means that businesses with a large volume of data may outgrow QuickBooks Pro.

  • Number Of Users:

    QuickBooks Pro can only be used by up to 3 users at the same time. This may not be enough for businesses with a large number of employees.

  • Industry-specific features:

    QuickBooks Pro does not offer all of the features that are needed by businesses in certain industries. For example, QuickBooks Pro does not have features that are specifically designed for construction businesses or retail businesses.

  • Customization:

    QuickBooks Pro is not highly customizable. This means that businesses may not be able to tailor the software to their specific needs.

  • Integration:

    QuickBooks Pro does not integrate with all other software programs. This can make it difficult for businesses to share data between QuickBooks Pro and other software programs.

QuickBooks Pro is a powerful accounting software that can be a good fit for small businesses. However, businesses should be aware of the limitations of QuickBooks Pro before they decide to purchase it.

QuickBooks Pro Vs. Premier

QuickBooks Pro and QuickBooks Premier are both popular accounting software programs that are designed for small businesses. However, there are some key differences between the two programs.

Number of users
File size limit
Industry-specific features
Inventory management
Project management
QuickBooks Pro
Starting at $399 per year
Up to 3
300 GB
With other QuickBooks products and some third-party software
Basic reporting
QuickBooks Premier
Starting at $599 per year
Up to 5
1 TB
Yes, for construction, manufacturing, nonprofit, and retail businesses
More customizable
With more third-party software
More advanced reporting
Yes, with support for up to 50 employees
Yes, with support for up to 10 employees
Yes, with support for up to 10 projects

QuickBooks Pro Vs. QuickBooks Pro Plus

QuickBooks Pro
One-time purchase
Can be used for the tenure of 3 years
Includes basic features like:
1) Sales tracking, tax reports, and invoice creation.
Suited for small-sized tasks.
Doesn't have mobile access.
No upgrades
Community support
QuickBooks Pro Plus
Subscription based purchase
Requires monthly or yearly renewals
Has additional features like:
1) Sales tax and expense tracking
2) Payroll and inventory management services
Its 64 bit optimization makes it perfect for long running tasks.
Comes with mobile access.
Annual upgrades.
Unlimited phone support.

QuickBooks Desktop Pro vs QuickBooks Pro Hosting vs QuickBooks Online

QB Desktop Pro
$249 - $1999 one time cost
Window and Linux
1 Users
QB Pro Hosting
$55/ month
Windows, Linux and MAC
1-3 Users
QB Online
$10 - $50 / month
Windows, Linux and MAC
5 Users


QuickBooks Pro is an accounting and bookkeeping software that tracks small and medium-sized enterprises' bank accounts. Creating invoices and keeping track of spending is a breeze with QB Pro. Anyone running a business, no matter how big or small, wants to keep track of their clients, vendors, and all things financial easily.


Is QuickBooks Pro being phased out?

Yes, QuickBooks Pro is being phased out. Intuit, the company that makes QuickBooks, announced in 2021 that it would no longer be developing new features for QuickBooks Pro. The last version of QuickBooks Pro was released in 2020, and support for QuickBooks Pro 2020 will end on May 31, 2023.

How much is QuickBooks Desktop Pro 2023?

QuickBooks Desktop Pro 2023 is priced at $549.99 One user per year. Two users: $749.99 per year. Three users: $949.99 per year. QuickBooks Pro plus 2023 can be purchased directly from Intuit or from authorized resellers like Sagenext.

Is QuickBooks Desktop Pro Cloud-Based?

No, QuickBooks Desktop Pro is not cloud-based. It is a desktop software program that must be installed on a computer. yet you can add the cloud capabilities by hosting the solution on cloud servers to robust the functionalities.

Who are the typical users of QuickBooks Pro?

Some typical users of QuickBooks Pro are Small businesses, Self-employed individuals, Non-profit organizations, Accountants.

Is QuickBooks desktop pro a one time purchase?

No, There is no longer a one-time purchase option for the QuickBooks Desktop Pro software.

What is the difference between Quickbook online and Quickbook Pro?

QuickBooks Online and QuickBooks Pro can be used with a wide range of tools that go well with them. QuickBooks Pro has over 250 integrations, but QuickBooks Online has many more. Not only does QuickBooks Online have more integrations than QuickBooks Desktop, but its integrations are also better.

What does QuickBooks Pro do?

QuickBooks Pro is a desktop accounting software that helps small businesses track income and expenses, create invoices, and manage cash flow. It also offers features for tracking inventory, managing payroll, and preparing taxes. QuickBooks Pro is available for Windows and Mac.


Toby Nwazor

Toby Nwazor has 20 Years of Experience in B2B SaaS and reviewed accounting software at Sagenext since 2021 and has developed an extensive knowledge of accounting software and how unique business needs determine the best accounting software.

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