According to a study, the QuickBook serves more than 200,000 customers in the mid-market with its accounting software and it serves a customer base of 4.5 million global QuickBooks users. It's safe to say that QuickBooks is one of the most popular accounting programs. All small and medium-sized businesses can benefit from it. QuickBooks comes in various models, from the most basic to the most complex, to meet the needs of all sorts of small and medium-sized enterprises. Because of its wide range of features, QuickBooks is a valuable tool for virtually every type of business.

Intuit, the parent company behind QuickBooks, has designed and marketed a comprehensive package for all types of users worldwide. However, due to its technical framework, users of QuickBooks PRO are bound to encounter several questions and queries. In this post, we'll try to discuss and cover some of the queries regarding QuickBooks Pro. Let's take a quick look at what's going on here!

What is QuickBooks Pro?


QuickBooks Pro is an excellent entry-level small company accounting program with a wealth of features suited for sole proprietors and small business owners. QuickBooks Pro allows up to three users to work at the same time.

For small enterprises, Intuit provides Quickbooks accounting software. It's no surprise that Quickbooks is so popular with small and medium-sized businesses, given its ease of use and affordable pricing options. QuickBooks Pro keeps track of and arranges financial data, significantly reducing human data entry. Inventory management and bank reconciliation are just a few of the tasks that have been made easier by using this software. This application also features receiving payments, payroll processing, time tracking, and inventory management-based functions.

Let's take a quick look into different-different versions of QuickBooks Inuit has to offer.

What is included in QuickBooks Pro?

QuickBooks Desktop Pro's annual subscription includes unlimited support, data backups, and annual upgrades when available. The accounting software comes with all exclusive time-saving and money-management features and access to the QuickBooks Desktop on your mobile.

  • Accommodates between 1 to 40 users.
  • Automated pricing norms.
  • Quickbook Pro and Pro Plus offer six times more capacity than their market alternatives.
  • More than 200+ template reports to choose from.
  • Quickbook Pro also allows users to create their custom reports.
  • Priority circle members receive priority customer service.
  • Comes with pre-set user roles along with permissions and customizable access to customers.
  • Vendors and data for enhanced transparency amongst clients.
  • Offers six different industry-specific enterprise versions to choose from.

What are the different versions of QuickBooks Pro?

Ever since QuickBook pro was first released 15 years ago, Intuit has been releasing new and improved editions every year. With new and improved advancements being made to versions every year, it made QuickBooks one of the most cost effective accounting software in the world right now.

The QuickBooks Pro series involves versions from:

  • QuickBook Pro 2008
  • QuickBook Pro 2009
  • QuickBook Pro 2010
  • QuickBook Pro 2011
  • QuickBook Pro 2012
  • QuickBook Pro 2013
  • QuickBook Pro 2014
  • QuickBook Pro 2015
  • QuickBook Pro 2016
  • QuickBook Pro 2017
  • QuickBook Pro 2018
  • QuickBook Pro 2019
  • QuickBook Pro 2020
  • QuickBook Pro 2021
  • QuickBook Pro 2022

Currently, QuickBooks offers four versions in their desktop solution range :

  • QuickBook Pro
  • QuickBook Premier
  • QuickBook Enterprise
  • QuickBook Accountant

Top Features of QuickBooks Desktop Pro

Using QuickBooks Desktop Pro, you can send and track invoices, pay bills, as well as manage payroll all from an one platform. There's a reason why a large majority of users prefer to use QuickBook Desktop pro , some of them have been mentioned below :

QuickBooks Desktop Pro 2021 has a number of features, including:

  • You'll be able to keep track of all your finances in one location, saving you time in the long run.
  • With the newly integrated accounts matrix search box, you can quickly lookup a specific account by name or account number.
  • Customization, automatic generation, and delivery of your reports.
  • Invoices that are more than 30 days overdue are automatically marked Overdue.
  • Filters for reports are also available.
  • Easy-to-understand filters in reports make it easier to analyze data.
  • The ability to generate comprehensive financial, tax, and sales reports with a single click.
  • Support for more users has been enhanced.
  • Remind customers of undeposited cash.
  • The company's name watermark features on the deposit summary file.
  • Easy-to-read reports that provide data. Allows you to see how your income and expenditures change over time by different categories.
  • Improved bank feed feature.
  • New and improved tools for managing receipts.
  • Ability to send customer statements automatically
  • Customizable receipt feature.
  • Customer groups are possible to create.

What's New in QuickBooks Desktop Pro 2022

QuickBooks Desktop 2022 has added several new tools and features that will help you automate and streamline your accounting tasks. Here's a look at the new features in QuickBooks Desktop 2022 and how you can put them to work for your company.

icon Advanced 64-bit processing power

QuickBooks Desktop 2022 supports the full capabilities of a 64-bit processor, which allows you to complete your accounting responsibilities faster.

iconWebgility provides e-commerce for QuickBooks

Track revenue from several selling platforms, including Amazon, eBay, and Shopify, and sync it immediately into QuickBooks. Assist in simplifying e-commerce management and gaining a better understanding of business profitability.

iconEasy bill payments and scheduling

Using a bank transfer, credit card, or debit card, you can schedule and pay bills within QuickBooks. Vendors are paid via bank transfer or a paper check.

iconApproving bills made easy

With confidence, handle accounts payable. Bill approval protocols can be customized to manage cash flow and increase transparency.

iconAutomated bill entry and personalized bill payment slips

Save time by having QuickBooks automatically enter bills from the QuickBooks Desktop mobile app or emails. Simply import and evaluate the results. Bill payment stubs have been added to the list of QuickBooks forms that can be customized. By emailing confirmation to your vendors, you can keep your communications professional and consistent.

iconDocument uploading

Directly submitting documents to transactions via the QuickBooks Desktop mobile app speeds up the process.

iconSelect from a variety of consumer connections

This feature allows users to include customer contacts in email batches. Choose the proper recipients from the client or vendor contacts list to send emails more quickly. Reduce confusion caused by manual email address insertion

iconQuick deposits

Get quick deposits by clients even on weekends, holidays, and late evenings. The upgraded deposit feature allows clients to deposit payments that don't require an invoice with the help of a payment link.

Pricing plans for different versions


Different QuickBook versions boast different pricing quotations that are simultaneously dependent on the amount of features they tend to provide.

Mentioned below are the pricing plans of the various softwares developed by Intuit:

Plan1 user2 user3 user
Pro Plus 2021$349.99/yr$549.99/yr$749.99/yr
Pro-Plus 2021+Payroll$749.99/yr$949.99/yr$1149.99/yr
Pro Plus 2022$349.99/ yr$549.99/ yr$749.99/ yr
Self EmployedSimple StartEssentials PlusAdvancedPro
Price$15-per month $25-per month $40-per month$70-per month $150-per month$349.99-yr Annual subscription
Accounts payable No YesYesYesYesYes
Accounts receivableYesYesYesYesYesYes
Project accountingNoNoYesYesYesYes
Financial reportingYesYesYesYesYesYes
Budget & forecastingNoYesYesYesYesYes

Benefits of QuickBooks Pro


Increased profitability, reduced travel time, and simplified accounting data management are just a few benefits of QuickBooks Pro hosting. Apart from providing multifarious benefits, QuickBooks Pro harbors user friendly interface making it easy for the users to enjoy the benefits to the fullest. Let's take a closer look at some of these advantages.

iconCost/ Budget friendly

QuickBooks Pro hosting is the safest way of using an internet-based cloud solution. This application comes with IT support staff to ensure the QuickBooks accounting system runs efficiently.

iconRemote Accessibility

QuickBooks allows users to log on to their QuickBooks account from anywhere and anytime. It also encourages teamwork amongst employees because they do not need to be in the same place at the same time to work on the same document.

iconEnhanced Safety and Security

Data security has become a top priority for companies and businesses in this digital age. Attackers find different ways to get sensitive information. But fret not, QuickBook Pro uses foolproof security measures such as multi-factor authentication, IDS/IPS, firewall, etc.

icon24 x 7 customer support

QuickBooks Pro hosting offers its customers round-the-clock customer service to ensure your accounting activities are completed without hiccups. The support team is available via email, chat, and phone calls.

iconBusiness Continuity and Emergency Response (BCDR)

BCDR, Business Continuity and Emergency Response is one of the primary concerns for all businesses during the times of calamity is to ensure continuity after it passes. Accounting software such as QuickBooks Pro hosting is the best choice for small businesses that lack the resources and expertise to safeguard their financial records. Your data can be retrieved and accessed even in the most challenging situations, thanks to cloud hosting providers' ability to store your data in various locations.

iconEco-Friendly Alternative

A well-balanced yet powerful QuickBooks Pro hosting solution decreases your resource use and lowers your carbon footprint. Since it is hosted in the cloud, it helps you make the best use of your resources so you can get the most out of the least amount of work.


The cloud server ensures that your QuickBooks Pro functions smoothly and without any downtime. If a computer fails, the software is still working since it is hosted in a virtual environment (as it is moved to another server).


As companies progress in their tenures, a need to level up seems to arise. For example, accounting firms need to hire contract accountants to handle the extra work during tax season, and after-tax season, they need to scale down. When you host QuickBooks Pro in the cloud, all you have to do to get the resources you need is contact the hosting company.

iconPay-Per-Use Pricing Models

QuickBooks Pro allows users to only pay for the services that they use. For example, if you want to use additional resources for a specific amount of time, you will only be charged for that time period and can return to your normal expenses at any moment. As a result of this capability, companies have the ability to experiment with new types of resources and cut their costs if they don't work.

If you want to expand your company, QuickBooks Pro hosting could be your enchanted wand. Saving money and providing world-class resources and data security are just some of the benefits of this solution.

How to Download & Install QuickBooks Pro


Let's talk about how to get started using quickbooks pro download, install it, and turn it on so you can use it to run your business. No matter which version of QuickBooks desktop pro either 2019, 2020, 2021 to the latest 2022 for every QuickBooks these steps are the same.

How To Get The Quickbooks Desktop Program

Step 1. Go to Intuit's official website for downloading QuickBooks Pro (see Resources).

Step 2. Click the link that directs you to the product you want to download under "QuickBooks Products." For example, to get a copy of QuickBooks Pro 2022, click "QuickBooks Pro 2022."

Step 3. Users can also save the installation program on their hard drives. After the download is done, double-click the installation file to open the Intuit Download Manager. This will download the files you need to start the installation. Once it's done, installation starts by itself.

Step 4. Follow the steps on the screen to install the QuickBooks product to finish setting up your QuickBooks product. You will need to choose a place on your hard drive, enter your license and product number, and agree to the terms of service.

How To Download & Install Quickbooks Desktop For Mac?

Here's a step-by-step guide to help you set up and install QuickBooks Pro for Mac and a few things you should know before you start.

Step 1. Make sure that your computer can run QuickBooks Desktop for Mac. Check that your Mac meets the minimum system requirements for installing QuickBooks.

Step 2: Get your license and product numbers
If you downloaded a digital copy, the license and product number should be in the email confirmation.

Step 3: Get QuickBooks for Mac and set it up
You can use the CD installer or download QuickBooks for Mac (if purchased from a retailer).

Step 4: Update or change your company file
If you've upgraded from an older version of QuickBooks Pro for Mac, you'll need to update your company file for it to work with the newer version.

If you can't download the installer, you may need to clear the cache and cookies in your browser. If that doesn't help, you might need to try a different browser.)

Downloading QuickBooks Pro on Linux operating system

Step 1
Fire up a command prompt window (Applications, Accessories, Terminal). Every Linux distribution comes pre-installed with this utility, which lets you download, install, and configure programs and utilities via text commands.

Step 2:
Type "apt-get install wine" in the command line. Wine, a tool that allows Linux users to execute Windows applications, is downloaded and installed during this process.

Step 3:
Wait for the QuickBooks icon to display on the desktop after inserting the CD. Double-click the icon to access the CD's contents and locate "Install.exe."

Step 4:
Select "Run With Wine Windows Emulator" when you right-click this file. This starts the installation program. In order to install QuickBooks, follow the on-screen instructions. Open "QuickBooks" in the upper-left desktop menu by clicking "Applications" in the upper-left desktop menu.

That from 2002, every QuickBooks version until 2003 and 2004 is compatible with Wine. For information on whether your current version is compatible with the link in the Resources section, click here.)

Top Add-ons For QuickBooks Pro

QuickBooks add-ons and apps are available to assist organizations save money, keep accurate data, automate information processing, secure data sharing, handle CRM, and much more.

Mentioned below are some of the top ranking applications:

  • HubSpot
  • EbizCharge
  • Quotient
  • SalesForce
  • Insightly CRM
  • Docusign
  • QuickBooks Payroll
  • SOS Inventory
  • Tsheets

Pros and Cons of QuickBooks Desktop Pro


All technologies come with their Pros and Cons and it is absolutely essential for software developers to through both these areas in order to keep the applications running smoothly.

Easy to understand and operateAbsence of features tailored to a particular business or industry (such as lot tracking, eCommerce and barcode scanning)
Works well with other systems and can be used with third-party applicationsYou could lose important data if you don't back up your files regularly
Provides quality accounting reportsNot so suitable for big businesses
Cost-effectivenessInvoice design tools are lacking
Finding and fixing errors is easy.Frequent System failures/instabilities
Hassle-free customer information access Limitations on the number of transactions due to file-size issues
Interface is easy to manipulatePlacement of cap on the number of people who can use it
Inventory is user friendlyFrequent add pop-ups
Round the clock customer support Key financial reports are missing from the outside world.

Alternatives of QuickBooks Desktop Pro

Let's have a look at some of the high performing alternatives for QuickBooks Desktop Pro:

Oracle Netsuite

NetSuite provides various applications like accounting, inventory management, even warehouse management and a variety of suit applications.


Freshbooks allows its users to create client invoices, tracking time, accommodates hassle-free billing, and running cloud based businesses with ease.


If you're looking for an integrated solution that supports complex planning and budgeting, you can opt for Sage Intacct & Prophix Integration. Prophix is a powerful product that works well when partnered with Sage Intacct. This integration allows you to collect and store all information in one system and use various advanced mechanisms such as Business Intelligence, AI, etc.

Financial Force

This ERP software allows end-to-end resource planning solutions built on the salesforce platform.

Sage Intacct

IT is an accounting software with multifarious functions and it adds to your business's flexibility.


UKG Pro is a cloud-based payroll solution that helps organizations raise their productivity and engagements across the global workforce.


Gusto's accounting software makes human resource, payroll, and benefit functions easy to carry out. This software singlehandedly carries out the payroll and even files taxes.


Xero aids businesses of all sorts with cloud based accounting solutions. It single handedly carries Invoicing, bookkeeping and payroll functions. Xero also performs accrual and cash based accounting functions.

Patriot Payroll

Patriot Payroll is a virtual online software that carries out employee tax and salary deductions calculations. It also includes limitless pay runs, contractor remissions, expert support, and a personal employee set-up.

Sure Payroll

SurePayroll gathers or accumulates wage information and also carries out accurate payroll functions. It also includes tax services, accounting services, hassle-free payroll services and 401K plans.

Limitations of QuickBooks Pro


No software is complete without a few drawbacks. Below are some of the limitations observed by the users of QuickBooks Pro.

A limited number of users and file size

As QuickBooks Pro is intended for small businesses, it limits the number of users or files it can handle at a time. In large transaction volumes or when multiple users are working simultaneously, performance is impacted.

Adaptability issues with changing business conditions

Your financial management system should be able to respond quickly to changes in business needs and regulations. Businesses should be able to track and show the history of transactions and make changes. As QuickBooks has a limited set of users, auditors who monitor high regulatory demands face a challenge due to this limitation in their scope of work.

Manual data entry is a regular practice

QuickBooks was created to automate a limited set of major accounting functions. This may work for small businesses with low data volumes, but as the company grows, it will become impractical. Most businesses do not use QuickBooks' built-in integrations and instead manage their integrations by hand.

Poor Audit Trail or chain

QuickBooks audit trail is a significant source of concern. Accountants and business owners prefer a well-documented and comprehensive flow of financial information. QuickBooks allows all users to log in and make changes to the data without any restrictions or audit trail. Improper changes can lead to inaccurate numbers or skewed data in the future.

Does Not support financial planning

If you want to make timely and accurate business decisions, you must have access to your financial data in real-time. Visibility is restricted in QuickBooks due to the lack of dashboards (only templated reports). As a result, businesses are forced to make decisions based on data that is no longer current.


It's an affordable option if you're a small business that's just starting or has a simple business model. To succeed in the long run, businesses of all sizes need advanced financial functionality and visibility into their performance. Coming up is a quick comparison between QuickBooks Pro and QuickBooks Pro Plus.

Comparison Between QuickBooks Pro and QuickBooks Pro Plus

QuickBooks ProQuickBooks Pro Plus
One-time purchaseSubscription based purchase
Can be used for the tenure of 3 years Requires monthly or yearly renewals
Includes basic features like:
1) Sales tracking, tax reports, and invoice creation.
Has additional features like:
1) Sales tax and expense tracking
2) Payroll and inventory management services
Suited for small-sized tasks.Its 64 bit optimization makes it perfect for long running tasks.
Doesn't have mobile access.Comes with mobile access.
No upgrades .Annual upgrades.
Community support.Unlimited phone support.

QuickBooks Desktop Pro vs QuickBooks Pro Hosting vs QuickBooks Online

NameQuickBooks Desktop ProQuickBooks Pro HostingQuickBooks Online
Price $249 - $1999 one time cost $55/ month $10 - $50 / month
OS Window and LinuxWindows, Linux and MACWindows, Linux and MAC
Users 1 user1-3 users5 users


Why do you need QuickBooks Pro?

QuickBooks have been deemed suitable for businesses looking to upsize themselves as it helps in systematically carrying out the various accounting functions of an organization. For almost all small businesses, QuickBooks accounting program has established itself as the first choice. It is available in a variety of formats, both online and your computer. QuickBooks find use in managing finances, paying employees, keeping track of inventory, and filing taxes with ease.

Who should use QuickBooks Pro?

QuickBooks Pro works really well for most small businesses that don't manufacture products and prefer a desktop solution. QuickBooks is ideal for businesses that fall into one of these industries: manufacturing, contractors, retail, or nonprofit. QuickBooks Enterprise is for large enterprises. Some of the frequent users of Quickbooks Pro are CPAs, Bookkeepers, accountants, small business owners, and tax professionals.

Is QuickBooks Desktop Pro Software Cloud-Based?

Unlike cloud-based applications, QuickBooks Pro is a desktop application. A third-party provider's cloud servers can be used to enhance it with cloud capabilities.

What To Do In Case Quickbooks Desktop Pro 2021 No Subscription?

As mentioned above, Intuit has discontinued the one-time subscription model of QuickBooks Pro Software. From last year onwards, Intuit has started offering QB Pro with an Annual Subscription model under the name QuickBooks Pro Plus. You can purchase the annual license from Sagenext at unbeatable prices.


QuickBooks Pro is an accounting and bookkeeping software that is used to keep track of small and medium-sized enterprises bank accounts. Creating invoices and keeping track of spending is a breeze with QB Pro. Anyone running a business, no matter how big or small, wants to keep track of their clients, vendors and all things financial easily.

Among the many features available in QuickBooks Desktop Pro are accounts payable and receivable management, project accounting, cost tracking, and payroll processing in one integrated package. Small and medium-sized businesses can use QuickBooks Pro to keep track of their financial transactions. The same company file can be accessed simultaneously by up to three different people.