Are you currently using QuickBooks Desktop and wondering if there’s a way to unlock new possibilities for your small business? From online accessibility to enhanced collaboration and cost savings, QuickBooks cloud provides many benefits that can help you further improve your workflows and overall productivity.
This article explores the top 8 benefits of using QuickBooks Cloud. Whether you are a business owner, decision maker, or financial manager, you’ll learn how cloud-based QuickBooks Desktop can be a scalable and cost-effective solution for your organization. Besides, you can easily access cloud benefits like flexibility, data security, automated backup along with all the feels and features of QuickBooks Desktop versions (QuickBooks pro, Premier and Enterprise).
Top 8 Benefits of Using QuickBooks Cloud For Your Business
QuickBooks Desktop is a desktop-based software that needs to be installed on the laptop or computer where you use it. This means you can access your financial data and perform accounting tasks from that specific device only. This can be inconvenient and restricts your ability to work remotely, collaborate with team members, or access your financial information while on the go.
With QuickBooks Cloud, you can access your QuickBooks Desktop software and data from anywhere, using any internet-connected device. This makes it easy for you to communicate with your team members and access your software while you’re traveling. You can track bills, send invoices, and review reports from your mobile devices, making it ideal for freelancers and small business owners who often work out of their offices.
2. Easy File Sharing
QuickBooks Desktop users need to create and send an Accountant’s Copy to share their files with accountants, which can be somewhat inconvenient and time-consuming. With cloud-based QuickBooks, file sharing becomes much simpler and more efficient. You can grant your accountant or bookkeepers direct access to your QuickBooks files hosted in the cloud, eliminating the need for manual file transfers or the use of the Accountant’s Copy feature. This streamlines the collaboration process, enhances communication, and enables accountants to work directly with you in real-time data, ensuring accuracy and efficiency in financial management and reporting.
3. Cost Savings
QuickBooks Cloud eliminates the need for businesses to invest in expensive on-premises servers and related infrastructure. Instead, businesses can leverage the infrastructure provided by the hosting provider, reducing upfront costs and ongoing maintenance expenses. This can be particularly beneficial for small and medium-sized businesses (SMBs) with limited budgets.
Additionally, trusted hosting providers like Sagenext offer flexible QuickBooks cloud pricing (i.e., subscription-based pricing models), where you pay a monthly or annual fee based on your usage and number of users. This means you’ll only pay for the services you need, helping you avoid unnecessary expenses and scale your hosting resources according to your needs.
4. Downtime and Disaster Recovery
Hosting providers often offer an uptime guarantee, ensuring that your QuickBooks application and data are accessible to you and your team with minimal interruption. This guarantee typically includes a specified percentage of uptime, such as 99.9% uptime, which means the hosting provider ensures your platform is available and accessible to you for the majority of the time.
Your hosting provider will also perform regular data backups to protect your financial information. These backups help safeguard your data in the event of data corruption, accidental deletion, or any other unforeseen circumstances. Hosting providers usually store these backups in secure off-site locations to ensure that your data can be restored efficiently in case of a disaster.
Also, we recommend that you work with a provider with US-based data centers so that your data will never go out of the nation. This ensures that your accounting data is safe, and in compliance with US Data Security and Privacy Laws.
Additionally, QuickBooks hosting providers implement disaster recovery measures to quickly recover your data from potential disruptions or system failures. By having a well-defined disaster recovery plan in place, hosting providers can swiftly recover your QuickBooks app and data, ensuring that your business can resume normal operations as soon as possible.
5. 24/7 Technical Support
Whether you encounter technical glitches, have questions about specific features and functionalities, or need assistance with setup and configuration, the 24/7 technical support offered with QuickBooks Cloud provides value to your business. Your hosting provider’s support team has years of experience and knowledge in QuickBooks and the cloud hosting environment hence they excel in resolving any technical challenges that you may encounter.
6. Easy Integration with Multiple Add-ons
QuickBooks Cloud providers can connect your QuickBooks app to a wide range of business solutions and add-ons, allowing you to extend the functionality of your QuickBooks software and customize it to their specific needs. Whether it’s CRM systems, inventory management tools, e-commerce platforms, or specialized industry-specific applications, hosted QuickBooks integrates with these solutions, improving efficiency and driving business growth.
- For instance, you can integrate QuickBooks with CRM systems like Salesforce or HubSpot to sync customerdata, track sales, and generate accurate financial reports.
- Inventory management tools such as Fishbowl or TradeGecko can also integrate with QuickBooks to automate inventory tracking, streamline order fulfillment, and maintain accurate stock levels.
- E-commerce platforms like Shopify or WooCommerce connect to QuickBooks to automate sales transactions, reconcile payments, and manage customer data seamlessly.
These are just a few examples of the many QuickBooks hosting add-ons and integrations available for QuickBooks Cloud.
You may also like: Top 200+ QuickBooks Integration or Add Ons You Must Try
7. Futuristic Business Approach
QuickBooks Cloud emerges as a futuristic business solution in response to the increasing trend of businesses transitioning to cloud accounting. With the rapid advancements in technology and the evolving needs of modern businesses, cloud-based solutions have become the go-to choice for organizations seeking efficiency, flexibility, and scalability in their accounting processes.
In fact, in a recent report by Gartner, the global expenditure by end-users on cloud services is forecasted to surge to approximately $600 billion in 2023, indicating significant growth from the $490.3 billion recorded in 2022.
In addition to the core QuickBooks Cloud services, some hosting providers like Sagenext take it one step further by offering freebies that can enhance the overall user experience and productivity. These freebies often include popular software applications like MS Excel and Word, Adobe Acrobat Reader, and a Universal Printing Solution.
By bundling popular software applications and tools alongside QuickBooks cloud, businesses can enjoy enhanced functionality, increased productivity, and a seamless user experience within a single platform.
QuickBooks Cloud offers many benefits for small and mid-sized businesses (SMBs), including enhanced accessibility and mobility to robust security measures, real-time collaboration, and seamless integration with other business solutions. If you’re ready to enjoy the benefits of QuickBooks Cloud, contact us at Sagenext. We host all QuickBooks Desktop products, including Pro, Premier, and Enterprise, as well as other solutions, including Sage products and tax software like Drake Tax and UltraTax CS.
Frequently Asked Questions (FAQs)
Can I access QuickBooks Desktop in the cloud?
Yes, you can access QuickBooks Desktop in the cloud through a service called QuickBooks Cloud hosting. QuickBooks Cloud allows you to use the desktop version of QuickBooks remotely, accessing it over the internet.
What are the benefits of QuickBooks Cloud?
In addition to cloud accessibility and enhanced collaboration, QuickBooks Cloud comes with additional benefits, like 24/7 customer support, a 99.9% uptime guarantee, multiple add-ons and integrations, and data backup and recovery services.
How much does QuickBooks Cloud cost/pricing?
The average QuickBooks Cloud cost/pricing starts from $25 to $100/month. QuickBooks Cloud pricing can vary depending on the type of hosting plan you choose, the number of users, amount of storage space as well as the Hosting Providers.
Is QuickBooks Desktop cloud-based?
No, it isn’t. QuickBooks Desktop is an on-premise accounting software, which means it needs to be installed on the computer where you use it. However, you can bring your QuickBooks Desktop app and data online through QuickBooks Cloud.