Server Cloud for Quickbooks Desktop

When it comes to migrating the QuickBooks desktop to the cloud, a lot of reasons inspire business owners. Whether it is cost efficiency, automated updates, ease of accessibility, or data security, both in-house server and the Cloud act as an upgrade over the desktop version. In recent years, a large number of businesses have shown interest in or embraced QuickBooks hosting. The rationale behind such a large volume of migration is simple- there are several issues that the users of QuickBooks desktop encounter at some point or the other which the cloud can resolve.

For instance, accidental deletion of data from the desktop can lead to permanent loss of critical business information. On the other hand, there can be hardware issues, on-premise theft or natural disasters such as floods and earthquakes that can cause perpetual damage to the business property. The cloud protects client data from issues like these. But, how can business owners and CPAs decide which cloud model is right for them? Let’s discuss.

Hosting QuickBooks: How To Decide Between An In-House Server and The Cloud?

There are two ways of taking your QuickBooks Desktop in the cloud- onesaving files and data on an in-house server and two, hosting the desktop software on the cloud. Both solutions come with their own set of benefits, some being mutual while others being completely unique. Entrepreneurs, CPAs, and individuals depending upon their distinctive business needs can make their choice between an on-premise server and a cloud hosting solution. However, the trick is to identify your personal requirements and then go forth with your decision.

On-Premise Server For Data Storage

If your plan is to just save your business data on the cloud storage, there are multiple players in the industry to choose from. Some of the most popular and secure cloud-storage providers are Amazon, Dropbox, and Google. Cloud storage is an economical solution, mainly for individuals and small businesses. Enterprises with their data stored in the cloud can easily enjoy device independence and freedom of access.

But, it also has its own restrictions. Cloud storage is particularly ideal for users who are only looking for a secure backup for their data. Those looking to collaborate and work on their files stored on the server will need to host their QuickBooks desktop application on the cloud.

QuickBooks Hosting For Advanced Features

Hosting QuickBooks on a cloud server is a more advanced solution compared to the previous one. The cloud services provider hosts the full feature-packed QuickBooks desktop on the cloud, so users can enjoy the complete attributes of the desktop software any time, anywhere. Cloud-based QuickBooks is also accessible on multiple devices, be it a smartphone, tablet, or desktop. Users do not need to install the application since it can be directly accessed via the cloud.

QuickBooks hosting can also be integrated with add-ons to make work more efficient and quick. Compared to cloud-storage, cloud hosting can cost a little more, but at the same time, it also eliminates the need to install an elaborate, in-house server, thus reducing the overall costs of cloud-migration. By carefully choosing the QuickBooks hosting provider, users can select one who offers a fairly flexible pricing scheme.

Storing one’s business data in the cloud or using QuickBooks hosting for the accounting needs, the utility is more or less the same. But there are some factors that may make one model a little more feasible over the other for a user. Following observations can help simplify decision making for individuals, CPAs, and business owners:

The Need To Hire A Team of Technicians

Since QuickBooks is mostly geared towards small businesses, individuals, and CPAs, hosting QuickBooks on a cloud server can prove to be a better option over the other. Since small businesses run on a smaller budget, they may lack the required human resource to set-up and manage an in-house server. The cloud hosting provider comes with all the necessary resources and can be easily afforded.

Budget Is Important To Consider

The budget is primary for anyone who decides to migrate to the cloud. Business owners who can afford an in-house cloud server can opt for one. Whereas, those with a narrow budget can simply opt for cloud hosting services which offer flexible pricing, up-to-date applications, and easy integration with add-ons.

The Need For Mobility

Data stored on the cloud can be accessed 24*7 but users cannot make changes or work in collaboration on those files. Whereas, QuickBooks hosting allows users to work on the stored data 24/7/365, on any device, and from any geographical location. So, those looking for mobility at work must go for Hosted QuickBooks rather than cloud storage.

Data Security Plays A Key Role

When it comes to data security, the cloud services providers perform multiple backups of their client’s data. This ensures that the data is never lost. In case the client accidentally deleted an important set of files from the office computer, they can be restored from the cloud, without downtime or technical glitches.

Need For Technical Support

Technical issues can pose themselves at any moment. With an on-premise server, owners need to train their staff and provide them the required technical know-how. But, with cloud-based QuickBooks, owners do not need to spend extra bucks on training and hiring trained staff. The QuickBooks hosting provider offers everything ready-to-use and offers round-the-clock technical support to their clients.

Wrapping Up

There is no one correct answer when businesses and individuals decide to make the move. The correct thing to do is to analyze and understand one’s personal needs and budget. If you only need to keep your data safe for future needs and you have ample funds, a private server is an answer. But, an accountant whose requirement is 24*7 availability and the ability to work-in-collaboration with one’s team and clients, QuickBooks on the cloud is the correct answer.

Share this post on

Start Your Free Trial


Continued support

I would like to thank you for your continued support. I’m so glad everything turned out well. I owe you one.

Vishal Savadiya

Prompt service

George was outstanding; he fixed my issue within a couple of minutes and got me back to work! Thank you for such prompt service!

Lyndsey Chapman

Best tech support

Your tech person resolved this issue to the best of my satisfaction. He is very knowledgeable, helping and nice person. Thank you for this help.

Bipin Bhatt
KB Accounting & Tax Services

Exceptional service

I appreciate the exceptional service that Duke Williams always provided us at JS Morlu. He is patient, knowledgeable and extremely helpful.

John S. Morlu
Global Managing Partner

Quick response

As always, It was a very positive experience having your technician solve the issue we were currently experiencing.

Brad Pollack
Retail Service Options

Kristi PArker

Was assisted with permission setting, easy process. Thank you.

Origin Books

Mary L Zembruski

They have always promptly resolved any issues I have contacted them about.

Wilson Landscaping

Christopher Hutzel

Easy of working and very helpful

Christopher Hutzel
Compactor Service

Mandy Leong

Great customer service

Mandy Leong
Managed Staffing

Taylor Hill

Not a problem since I started years ago. Support is amazing and couldn’t be quicker. Just tonight, I emailed them and within 1 hour David helped me through an issue and resolved it as quick as I could have asked. Glad I found these guys.

Taylor Hill
Hill Tax, Payroll & Bookkeeping

Serina McCoy

Service was very quick to resolve the issue we had with logging in. Michael Olson emailed and called with in a few minutes on realizing we had an issue and had us back up and working quickly.

Serina McCoy
Gilberts Mobile Service

Mark Tevrucht

thank you reason for stars is my opion nothing is perfect

Mark Tevrucht

Nancy Evans

Easy to work with Aaron.

Nancy Evans
Nancy P Evans CPA PC

Tom Cloninger

Excellent service! Very responsive!

Tom Cloninger
RAN Accounting & Consulting

Rich Durso

Anderson solved my issue quickly and efficiently!

Rich Durso

Juli Hale

We’ve been very happy with the service so far. I would highly recommend Sagenext for hosting QuickBooks and other software. Thank you Michael Olson!

Juli Hale
Vico Plastics, Inc.

Nabila Qureshi

Great Customer service and support. Will highly recommend Aaron was very helpful and knowledgeable

Nabila Qureshi
Tax King USA Inc

Yelena V Moshkovsky

Great service with persistence to solve the issue and easy to reach. Anderson was a lot of help with my remote desktop issue.

Yelena V Moshkovsky
Supporting Strategies

IT Director

Sage Next have been great. We moved from 2 other quickbooks hosting providers to SageNext because it is the fastest server we could find which makes working on it much easier for our team. That plus their team is always available and very helpful!

IT Director
American Foods


Very happy with the functionality of the hosted environment and excellent customer service. A human always answers the phone quickly and is always knowledgeable and resolve any issue quickly. Thank you Michael and your support team.


Cristen Rolen

Worst support team who are getting more time ever.

Cristen Rolen
Cristen CPA Firms


Aaron was extremely helpful, and resolved my issue quickly and professionally. Sagenext hosting services has been reliable, and support has always been great.

Zigo Associates

Peg Kelly

Michael Olson was very helpful, professional, knowledgeable and kind. He’s a keeper should have more employees like him. Highly recommend Sagenext.

Peg Kelly
All Star Therapy

Jon Graff

Support has been terrific, every time I’ve had issues I’ve been able to get help quickly which has resolved any issues. Michael Olson recently helped me resolve a backup issue. Thank you Sagenext

Jon Graff
The Reason Foundation


Prompt support when needed!

The College Music Society


Sage is wonderful! Aaron was an incredible help to me!

Elfand & assoc


Thank you so much! I use Quickbooks on their servers and they are very helpful for all my computer needs. Thank you Michael for your great support.


Gwendolyn Terrell

Customer Service was great they was able to fix the issue in a timely matter.

National Tax Center


Free Trial

Sagenext Trial