QuickBooks Online Accountant (QBOA) is a popular platform designed specifically for accounting professionals. This review covers QuickBooks Online Accountant’s cost, features, and advantages, helping you determine if it suits your needs.

Whether you’re a seasoned accountant or just starting, streamlining your workflow and maximizing your efficiency is crucial. QBOA promises to do just that with its centralizd client management, automated tasks, and collaborative features. Let’s dive in and explore:

QuickBooks Online Accountant Pricing

QuickBooks Online Accountant offers a variety of pricing options to fit the needs of different accounting professionals. If you’re looking for information on the pricing structure of QuickBooks Online Accountants, you’ll be pleased to know that the platform is available for free.

By subscribing, you can access a portal to your clients’ books. You can also access QuickBooks Online Advanced through the portal. Your company can use QuickBooks Online Advanced for its books as well. You can help all your clients with QuickBooks Online, as you have free access to the QuickBooks Online ProAdvisor program.

ProAdvisor Preferred Pricing Program

This program offers exclusive discounts on QuickBooks Online, QuickBooks Time, and QuickBooks Payroll for accountants and their clients. To use this program, just start new client subscriptions from the “Add client” tab in QuickBooks Online Accountant.

When setting up a new QuickBooks Online client account, you have three billing methods to choose from:

ProAdvisor discount: Pay for your client’s QuickBooks Online subscription and get a 30% discount. You have the flexibility to cancel anytime, and your company will be charged monthly. You can pay QuickBooks the discounted price and then charge your clients the full price. If your client leaves, you can transfer the subscription to them, and from that point onward, they will be responsible for paying the full price.

Direct discount: With the direct discount method, your clients are billed directly instead of you paying on their behalf. The discount rates are same as with the ProAdvisor Discount, but they are only applicable for the first 12 months of the subscription. After 12 months, your client will be billed the regular price at that time.

Revenue share: Similar to the Direct Discount option, your clients are billed directly under the revenue share billing option. New clients who sign up for QuickBooks Online or Payroll will receive a 50% discount for the first three months. This discount is equivalent to purchasing the subscription directly from the QuickBooks website. In return, QuickBooks will pay you 30% of the subscription fees your client pays during the first 12 months.

Features of QuickBooks Online Accountant in 2024

QuickBooks Online Accountant has many features to help you work efficiently, collaborate with clients, and expand your business.

Here are some of the key features of QuickBooks Online Accountant (QBOA):

Client Management:

  • Manage all your clients in one place: QBOA allows you to add, manage, and collaborate with all your clients in a single, centralized location.
  • Customize client permissions: You can customize the level of access each client has to their financial data.
  • Send and receive messages: QBOA provides built-in messaging tools that allow you to communicate with your clients directly through the platform.
  • Track client activity: You can track all activity that occurs within each client’s account, including who has accessed the account and what changes have been made.

Workflow Automation:

  • Automate routine tasks: QBOA can automate a variety of routine tasks, such as generating reports, sending invoices, and collecting payments. This allows you to free up your time to focus on more strategic work.
  • Set up recurring transactions: You can set up recurring transactions for regular expenses and income, such as rent, utilities, and payroll. This helps to ensure that these transactions are always recorded on time.
  • Use templates: QBOA provides a library of pre-built templates for common tasks, such as creating invoices and statements. This can save you time and ensure that your work is consistent.


  • Work with your team: QBOA allows you to collaborate with your team members on client work. This can help to improve productivity and efficiency.
  • Share files: You can share files with your clients and team members directly through QBOA.


  • Create custom reports: QBOA allows you to create custom reports to meet your specific needs. You can filter reports by date, account, and other criteria.
  • Export reports: You can export reports to PDF, Excel, or CSV format. This allows you to share reports with your clients and team members.
  • Use dashboards: QBOA provides a variety of dashboards that give you a quick overview of your client’s financial performance.

Additional features:

  • Integrations: QBOA integrates with a variety of third-party applications, such as time tracking and payroll software.
  • Mobile app: QBOA offers a mobile app that allows you to access your client data and work on the go.
  • Security: QBOA is a secure platform that meets all industry standards for data protection.

QuickBooks Online Accountant: User’s Review

Users who have used the platform mentioned that it’s simple to set up and use. A user left a positive review of the platform’s easy-to-use interface, which is good for startups.

Another user shared that having free access to the QuickBooks ProAdvisor program was a great help, especially for managing their books and handling their clients. We completely agree with this and emphasize that the certification training and certifications are self-paced, allowing you to take them at your most convenient time.

On the other hand, a user expressed dissatisfaction with the customer support, mentioning a lack of responsiveness. However, it’s important to note that the level of customer support varies depending on the assigned agent, so this shouldn’t be considered a general reflection of QuickBooks’ customer service.

As of now, QuickBooks Online Accountant has received the following ratings on popular review sites:

  • G2: 4.4 out of 5 based on around 79 reviews.
  • Capterra: 4.5 out of 5 based on 28 reviews.
  • Software Advice: 4.5 out of 5 on 28 reviews.

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QuickBooks Online Accountant Alternatives

QuickBooks Online Accountant is a popular accounting software, but there are several alternatives in the market. Here’s a comparison between QuickBooks Online Accountant and some of its alternatives:

QuickBooks Online Accountant

QuickBooks Accountant Desktop Xero


Pricing Free From $799 per year $149 per month $1,500 per year
Number of Users 1 1 10 Unlimited
Deployment Type Cloud Desktop Cloud Cloud & Desktop
Direct Access to Client’s Books QuickBooks Online users No Xero users No
Customer Relationship Management (CRM) No No No Yes

Pros and Cons of QuickBooks Online Accountant

QuickBooks Online Accountants can benefit both accountants and their clients. However, it is important to consider the pros and cons carefully before deciding if it is the right solution for you.



Accessibility: Access your client’s QuickBooks Online data anytime, anywhere with an internet connection. Subscription fee: Requires a separate subscription to QuickBooks Online Accountant in addition to QuickBooks Online.
Collaboration: Collaborate with your clients in real-time, which can improve communication and workflow. Learning curve: May have a learning curve for new users, as it offers additional features and functionalities compared to standard QuickBooks Online.
Financial overview: Get a complete view of your client’s financial health with comprehensive reports and dashboards. Limited features: Not all features of QuickBooks Online are available in QuickBooks Online Accountant. Some advanced features require add-ons or upgrades.
Efficiency: Streamline your workflow and save time with automation tools and features, like automatic data import and reconciliation. Client suitability: May not be suitable for all clients, especially those with very simple needs or those who are not comfortable using cloud-based software.
Value proposition: Offer your clients a more valuable service by providing real-time financial insights and proactive advice. Limited users: QuickBooks Online Advanced is designed for a maximum of 25 users, which might not be enough for larger businesses.


QuickBooks Online Accountant is a game-changer for businesses seeking efficiency and simplicity in their accounting processes. From streamlining financial management to enabling seamless collaboration with clients, this tool ticks all the boxes. Embrace the power of QuickBooks Online Accountant and revolutionize the way you handle your accounting tasks.


Who needs QuickBooks Online Accountant?

QuickBooks Online Accountant is a valuable tool for any accounting professional, including:

  • Solo accountants and bookkeepers
  • Accounting firms of all sizes
  • Tax preparers
  • Financial advisors
  • Other professionals who provide financial services

What is the difference between QuickBooks Online and QuickBooks Online Accountant?

QuickBooks Online is designed for small businesses and individuals, offering basic accounting features. QuickBooks Online Accountant is tailored for accountants and bookkeepers, providing advanced features like client management, workflow automation, and robust collaboration. In short, it’s a more powerful and specialized version built on top of the basic features.

How much does QuickBooks Online Accountant cost?

QuickBooks online accountant is available for free

How can I import QuickBooks, online clients, into QuickBooks Online Accountant

You can do so by visiting the Clients screen and choosing the Add Clients menu. However, keep in mind that your client will need to invite you as an accountant user to their QuickBooks Online company. During the import process, QuickBooks will show a list of companies where you are an accountant user.