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Complete Set Up for QuickBooks Web Connector

08 / 11 / 2021 | QuickBooks Software

Complete Set Up for QuickBooks Web Connector

Table of Contents:

What is a QuickBooks Web Connector?

QuickBooks (QB) Web Connector is a Microsoft Windows application that helps to get information from third-party web applications. It is the most significant component as accounting people cannot afford double entry in two different applications with extra effort and time.

Plus, It is the best industry solution for estimates, invoices, and other requirements that are needed in the business.

What are the uses of QB Web Connector?

Here is a list of uses:

  • Share the XML files from QB with web services and applications.
  • Automate the scheduling between QuickBooks and third-party applications.
  • Easy two-way communication between web applications and QuickBooks.

What QuickBooks Versions does Web Connector support?

All QuickBooks Desktop applications supported by the QuickBooks Software Development Kit (SDK) are compatible with the Web Connector. QuickBooks Desktop versions are listed below to support the Web Connector.

  1. QuickBooks POS V13.0 or later.
  2. QuickBooks Desktop Enterprise.
  3. QuickBooks Desktop Pro.
  4. QuickBooks Desktop Premier.
  5. QuickBooks Desktop (the UK and Canadian Editions) versions 2016 and later.

How Does QuickBooks Web Connector Work? 

  • It is a tool used to pass QBXML between QuickBooks Desktop and different web services. 
  • Using the QBXML protocol, QuickBooks can communicate with compatible web services.
  • With QuickBooks Web Connector, users may download .qwc files, which are automatically opened by the application.
  • Plus, communication can eventually be automated or triggered manually.

How To Download and Install Web Connectors for QuickBooks Desktop?

The First Step is to Download

  • To exchange information with third-party online applications when you are using QuickBooks in multi-user mode, you must download and install the web connector app on every workstation in your network.

Follow all the given steps for downloading Web Connector for QuickBooks Desktop

Step 1: Create a new folder with the name of ‘Temp’ in the C drive of your computer.

Step 2: Download the QB Web Connector installer file. Here

Step 3: Open the downloaded files of your computer and move the installer file to the ‘Temp‘ folder in the C drive.

Step 4: You can extract the zip file by right-clicking and selecting extract here.

Step 5: In the extracted folder, right-click the .exe file and choose Run as Administrator

Step 6: QB Web Connector icon will appear in the system tray after the installation.

After completing the download, the next step is Installation.

Then, Install

Step 1: Select the desired third-party web-based application from the Application list in the QB Web Connector window.

Step 2: Enter the QuickBooks Password that you created in the third-party application.

Step 3: Click the Update and select button to start the data exchange.

Step 4: Return to the QuickBooks integration screen in the third-party web application.

Step 5: Click on the Next button at the end of the Installation and Configuration screen.

Note: Once the installation is complete, a verification appears in the QuickBooks Integration screen.

How To Set Up and Use the QB Web Connector?

You need to log into QuickBooks and Intuit accounts as the admin.

You can easily connect your .qwc file to Quickbooks if you already have the file from the third-party web app.  

To Set Up and Use, follow the steps given below-

Step 1: Select the option of ‘File‘, then Update Web Service and Manage Web Apps.

Step 2: Select the ‘Set Up‘ option next to the app you want to set up and it will take you to the app’s website where you will log in.

Step 3: Choose the ‘Connect to QuickBooks‘ option on the app website.

Step 4: To complete the Set-Up, open the Quickbooks Desktop and select ‘Done’ on the access confirmation screen.

How to Delete and Uninstall the Web Connector app of QB Desktop?

Before installing, make sure to save the .qwc file from your third-party web service provider.

Follow the steps to Uninstall the Web Connector app of QB Desktop

Step 1: Press Window+R to open the Run window on your keyboard.

Step 2: Click on the option of ‘OK’ to open the Control Panel and type in Control.

Step 3: Click Uninstall a program.

Step 4: Select Web Connector and Click Uninstall.

How to Disable and Remove QuickBooks Web Connector?

You can easily disable and remove it from launching when you turn on your PC by deleting the appropriate startup entry.

Steps to follow-

Step 1: Open the Start menu and select the option of “All Programs.

Step 2: Click on the “Startup,” option followed by “QuickBooks.”

Step 3: Click right-click to the option of “Exchange Data With Web Services.

Step 4: Click the option of “Delete” which is followed by “Yes” to disable the QuickBooks Web Connector from launching at startup automatically.

The Bottom Line-

Security is the primary reason you need a Web connector tool between QuickBooks and your Web-based software. Plus, it is not safe to allow a remote computer to initiate and communicate with your computer software. Along with this, you will also need to configure your firewall to permit Web access. 

QBWC solves all the security issues by working as a safety bridge between the Web and your computer.

If you are satisfied with the software and want to purchase it from the best solution provider, feel free to contact us. We are an Intuit authorized QuickBooks Solutions Provider and are dedicated to selling genuine Intuit products. You can also avail the expert consultations on which Intuit versions fit best your business needs, and with our QuickBooks Web Connector support, application setup support, and round-the-clock technical support, we serve our clients with the highest quality standards. 


1) What is a QWC File?

QuickBooks Web Connector uses QWC files to authorize data exchange between desktop and third-party web applications.

2) How to Open QWC File in Web Connector?

Follow these steps to open the QWC file in Web Connector-

1- Get the QWC file you need from the QuickBooks Application Store.

2- Double-click on the QWC file from the downloaded location.

3- Then, it will automatically open the QWC file.

4- Click on the option of ‘OK‘ on the Authorized New Web Service Window.

5- Enter the password and wait till QB Web Connector authorizes the application.

6- Select the web application and click Update Selected.

3) How Does QuickBooks Web Connector work with QuickBooks online?

QuickBooks Web Connect does not work with QuickBooks Online or QuickBooks for Mac. Windows computers that can run all Enterprise editions of QuickBooks, Pro, and Premier versions after 2002 and QuickBooks Point of Sale editions after 2006 are compatible with QuickBooks.


Know the author

Simran Raturi

Naturally Introverted and Selectively Extroverted, Simran is a passionate writer who loves to impart technical writing knowledge through her words. A travel Enthusiastic, She believes in the power of words and loves to hook readers through her write-ups.


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