QuickBooks Enterprise Advanced Inventory: Features and Benefits

QuickBooks Enterprise Advanced Inventory is a powerful add-on feature designed to streamline and optimize inventory management for growing businesses. Built specifically for manufacturers, wholesalers, distributors, and retailers, it extends the core capabilities of QuickBooks Enterprise by offering advanced tools like real-time inventory tracking, barcode scanning, multiple location management, FIFO costing, and serial/lot number tracking. With Advanced Inventory, businesses can reduce manual errors, improve order accuracy, and gain better control over stock levels, ensuring efficiency throughout the entire supply chain, from warehouse to delivery.

What is QuickBooks Enterprise Advanced inventory?

Advanced Inventory offers various advantages that will assist you in making more informed decisions and maintaining control of your operations. This begins with top-to-bottom management of the order fulfillment process, which can be managed centrally through a dashboard. The QuickBooks enterprise inventory feature allows users to effectively manage their resources and take charge of their warehousing operations.

With QB Enterprise Advanced Inventory, you’ll be able to monitor Inventory by position, items, and easily send orders to a picker or packer with a single click. You can even access all vendor data, including contact details and pricing information. Along with this Mobile barcode scanning options expedite the picking process, simplify it, and eliminate data entry errors. 

Moreover, you’ll get an accurate picture of product costs by examining expenses in QuickBooks Enterprise Advanced Inventory. Since, inventory management functionality is integrated with QuickBooks Enterprise accounting,  it becomes easier to analyze, oversee, and report on your business operations.

Benefits of QuickBooks Enterprise Advanced Inventory

Inventories are critical to the manufacturing industry’s survival. A well-designed inventory management system dramatically aids in achieving maximum company growth and income. However, the majority of manufacturing businesses continue to manage their Inventory in inefficient and uneconomical manner. For which, QuickBooks Advanced Inventory management software comes in handy as it is loaded with best-in-class services that simplify inventory management.

See the list of benefits that QB Enterprise Advance Inventory provides manufacturing industry:

1. Centralized Inventory

The successful operation of a manufacturing industry must maintain a correct inventory count. While a shortage of needed products can stifle production or even result in a complete shutdown, an excess can strain financial resources and significantly handle costs. There is, however, a response centralized inventory management. And this is simple to accomplish with QuickBooks Enterprise’s Advanced Inventory.

Advanced Inventory enables you to centralize your inventory pool and gain significantly improved control over item availability. It allows you to quickly move Inventory between multiple warehouses to demand and maintain a continuous manufacturing process. With the centralized inventory pool, you can determine the item’s nearest availability based on the vendor’s location and then ship it appropriately to save on shipping costs.

2. Manage with Barcode

Everybody is conscious of the ease with which a barcode can use to trace an item. No hassles with registration, no fidgeting with the description; check the printed barcode, and you’re ready. Using barcodes to track your Inventory, you can quickly control it and easily monitor its availability. This enables businesses that rely heavily on lists, such as the manufacturing industry, to manage their stock and eliminate errors.

QuickBooks Enterprise enables you to do the same thing through its Advanced Inventory module, including a dependable barcode scanning option. This function allows you to build, print, and customize barcodes according to your specifications.

This enables you to automate your data entry process, eliminate stock differences, and continuously track your Inventory.

3. Efficient Warehousing

Although Advanced Inventory enables you to centralize your inventory resources, it also includes other useful features for managing your warehouses more effectively. It has integrated inventory reports that provide a more detailed view of item availability for pinpoint management. It also helps you to arrange your stock and make it simple to locate the goods and services you’re looking for. Additionally, you can customize inventory reports and add additional fields as per your requirement. Which enables you to control your inventory levels, forecast item demand easily, and experience increased business growth.

Cycle counting, automated inventory forecasting, and tracking through serial numbers are additional tools that aid in accurate warehousing.

Advanced Inventory’s Cycle Count feature enables real-time inventory monitoring without interrupting business operations. You can easily access the inventory count and track the availability of individual items. Furthermore, you can quickly identify and track particular objects using their lot/serial numbers. The serial number helps monitor a single thing, while the lot number helps track items in a specific batch.

4. Sales Management

A favorable sales ratio is essential for the growth of any manufacturing sector. The sales flow of a company will be determined by a variety of factors, including current market rivalry, marketing strategies, and vendor availability. On the other hand, managing your current orders is critical in determining your status and determining your future development. While a seamless, on-time delivery output will help your company gain a much-needed reputation and repeat customers, the inverse can be just as detrimental.

Using Advanced Inventory, you can implement a structured sales management process and forecast increased business growth.

It also enables you to automate the order management process, minimize shipment delays, effectively fulfill orders, and monitor upcoming delivery dates for guaranteed availability. It also features a centralized dashboard that enables you to display and prioritize all sales orders. Additionally, since Inventory updates in real-time for each transaction, you can pre-set inventory levels and create purchase orders automatically to ensure item availability is maintained.

5. Reliable Cost Tracking

Although a high sales ratio ensures manufacturing businesses’ continued growth, it is critical to track their return on investment closely. To accomplish this, they must meticulously monitor all inventory-related costs and then set prices to maximize fiscal performance.

QuickBooks Enterprise’s Advanced Inventory module enables you to easily monitor your costs as well as introduces more effective inventory management steps.

You may use the Bill of Materials cost monitoring to track and set individual items’ prices.  With the FIFO process, you can easily monitor COGS (cost of products sold) over a specified period, useful when filing taxes. It includes a unique Landed Cost module that enables you to scan products imported from international vendors. You can measure freight rates, insurance premiums, taxes, and other costs to monitor your landed costs effectively. Additionally, you can also switch between various costing approaches easily.

6. Shipping Management

It is critical to meet customer demands on time when establishing yourself as a profitable business venture. Each order that completes on time establishes a positive reputation for you among your competitors and helps create a positive picture hence it is very important to have good shipping management. 

With Advanced QB Enterprise Inventory you can manage your shipping obligations as well as monitor your orders in detail.

QuickBooks Advanced Inventory allows you to conveniently monitor items from the time they are selected and eventually shipped. Alternate Vendor Center enables you to centralize all vendor information and handle orders more effectively.

Conclusion

QuickBooks Advanced Inventory provides an end-to-end view of the inventory management workflow and complete control over its features, allowing you to see what’s happening, troubleshoot effectively, and stay worry-free.

Advanced Inventory Management in QuickBooks Enterprise significantly benefits the manufacturing industry with its new robust features. You can easily track your orders, accurately measure costs, control product movement between warehouses, and maintain a consolidated view of all inventory products. These features distinguish Inventory Management as a priceless jewel for manufacturers and their businesses.

FAQs

Which QuickBooks Edition Allows Advanced Inventory Functions?

A company may keep, track, and virtually shift inventory with the help of QuickBooks Advanced Inventory, which is an add-on tool present in the Enterprise edition of QuickBooks.

How Much does QuickBooks Advanced Inventory Cost?

The QuickBooks Advanced Inventory costs $106 on a monthly chargeable basis.

Does QuickBooks have an inventory management system?

Yes, QuickBooks does have an inventory management system. QuickBooks Online and QuickBooks Desktop (especially Enterprise) offer inventory tracking features, including stock level monitoring, item categorization, sales order tracking, and, in advanced versions, tools like barcode scanning and multiple location management.

How to adjust inventory in QuickBooks Enterprise?

To adjust inventory in QuickBooks Enterprise, go to Inventory > Adjust Quantity/Value on Hand, select the item, enter the new quantity or value, and save the changes. This helps keep your inventory accurate and up to date.

How do I turn off advanced inventory in QuickBooks?

To turn off Advanced Inventory in QuickBooks Enterprise, go to Edit > Preferences > Items & Inventory, then select the Company Preferences tab. Uncheck Advanced Inventory Settings and click OK to save the changes. Note: You must be in single-user mode and logged in as the Admin.

What is an advanced inventory system?

An advanced inventory system is a comprehensive tool that helps businesses manage complex inventory needs. It includes features like real-time tracking, barcode scanning, multiple warehouse locations, serial/lot number tracking, and automated reorder points designed to improve accuracy, efficiency, and control over stock management.

What is the best inventory management software that integrates with QuickBooks?

Some of the best inventory management software that integrates with QuickBooks include TradeGecko (QuickBooks Commerce), Fishbowl Inventory, Cin7, and DEAR Systems. These tools offer advanced inventory features like multi-location tracking, order management, and real-time syncing with QuickBooks for seamless accounting and inventory control.

Which inventory system is the most commonly used?

The First-In, First-Out (FIFO) inventory system is the most commonly used. It assumes the oldest inventory items are sold first, which aligns well with actual inventory flow and provides accurate cost tracking, especially during inflation. FIFO is widely used due to its simplicity and compliance with accounting standards.

What’s the best inventory software for small business?

The best inventory software for small businesses includes QuickBooks Online with inventory tracking, Zoho Inventory, inFlow Inventory, and Sortly. These tools are user-friendly, affordable, and offer essential features like stock tracking, order management, and integration with accounting systems.