FAQs Related to QuickBooks Password and Its Security

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Common Questions Related to QuickBooks Password Change, Reset and Security

QuickBooks Hosting | Updated On August 16th, 2022

Common Questions Related to QuickBooks Password Change, Reset and Security

QuickBooks software prompts you to change your QuickBooks password before the end of the 90 days to assure you don’t forget it or to keep your data safe from potential cyber threats. Plus, you will get a reminder on the expiration date too. We should always try to disable complex QuickBooks desktop passwords as they increase the rate of frequent password change. Furthermore, we have got you covered to clear all your doubts on QuickBooks Password Change, Reset and many more below.

Why do You Need Password Protection in QuickBooks?

You need to set up a complex password if your QuickBooks files contain any sensitive/critical info, such as social security numbers, credit card numbers, or employer identification numbers. Users who have ‘Credit Card Protection’ will also need to set up a QuickBooks password.

What are the Various QuickBooks Password Requirements?

Following are the requirements for setting QuickBooks Password:

  1. Your QB Password can have 8-16 characters.
  2. It should include at least one uppercase character.
  3. The password must have at least one lowercase character.
  4. Your QuickBooks password must have at least 1 number (0-9).
  5. The password must also have at least 1 special character (For example- ! @ # [email protected] % ^ & * ( ) _ + = – [ ] { } \ | ‘ “ ; : ? / . > <)
  6. Don’t use your password in your username.
  7. Your username must not be used as your password.
  8. There should not be spaces in your password.

Note QuickBooks passwords are case-sensitive.

Should I Download the Security Update Even Though I Rarely Use the Internet?

Yes, it is recommended that users download and install the security update irrespective of how often they use the internet.

As an Accountant, Can I Set a Password on my Client’s File?

Yes, you can. It will not have any effect on your client’s original data file.

What if I do Not Want to Set a Password on My QuickBooks File? Do I Still Have to?

If your QuickBooks file contains sensitive information regarding your credit card, social security number, or more, it will be mandatory for you to set up a complex, secure password. A strong QuickBooks password will ensure that only people you have granted access to can access the information. 

If you find difficulty in remembering your passwords, you can take the help of QuickBooks File Manager on your QuickBooks Enterprise Accountant or Desktop Accountant to manage them.

What Happens if I Forget my QuickBooks Password?

If you forget your QuickBooks password, you can use the password reset hint set by you to reset the password. If you are having difficulty remembering the password hint, you can also resort to the Automated Password Reset Tool for QuickBooks Desktop password change. 

How do I Ensure Security on other Computers Connected to My Network in QuickBooks Desktop?

For users using their QuickBooks Desktop in the multi-user mode, you must ensure that every user uses the supported version of QuickBooks. Also, every user must install the security update as well.

 If I Have Multiple QuickBooks Desktop Products then What should I do about Security?

No matter how many QuickBooks products or versions you have installed on your computer, you will have to download and install the security update for every version.

What are the Specific Personal Details or Data Lists for which QuickBooks Desktop Mandates Having a Complex Password?

Here is a list of the Personally Identifiable Information (PII) that QuickBooks will detect:

  1. The company EIN
  2. Bank details such as account number
  3. Credit card information
  4. Social security number (Employee and Company)
  5. Account number for Fixed and Other Assets
  6. A/C number for other current assets
  7. Account number for a loan/liability
  8. Long term liability account number
  9. Vendor Tax Identification Number
  10. Vendor Account No.
  11. Employee’s Birth Date (QuickBooks 2018 versions only)

What Happens If I Disable My Credit Card Protection? Or If I Remove My Credit Card Information from the Data File?

The security update for your QuickBooks is designed to detect information specified in the list in the answer above. Now, since you have removed the sensitive information from your data file, QuickBooks will identify it, and you will not get prompted to set a complex, secure QuickBooks password.

Do I Need to Install the Security Update for My QuickBooks Trial Version?

There may be two different cases for the above question. One, if the trial version has expired. In that case, you need to uninstall it. Two, the trial version is not yet expired. If that is the case, you will have to install the security update.

Still having questions? Contact us at +1-801-610-6141 (available 24 hours a day, 7 days a week).

Can I Remove the Password in QuickBooks Desktop?

No, according to new Intuit’s implemented protocols, users are required to set a password and change it frequently or after every 90 days. One of the software’s unique selling points is how easy it is to change QuickBooks password due the software’s UI and UX. 

How to Change QuickBooks Password?

QuickBooks automated password reset tool also allows you to change your password, all you need to follow the instructions stated below: 

  1. Go to QuickBooks Online and sign in.
  2. Choose the picture of your profile next to Settings.
  3. Click Manage your Intuit Account. This opens the account manager for Intuit.
  4. Choose Sign in and security from the menu.
  5. Choose the section for User ID, Email Address, or Password.
  6. Proceed to make your needful changes.
  7. After completion of your procedure, select Save.

How to Recover or Reset QuickBooks Password?

You can retrieve your lost user ID or do a password reset by following the steps mentioned below:

It is important to note that resetting your password for QuickBooks Self-Employed will automatically reset your password for any other Intuit products you use, such as TurboTax or Mint.

  1. Go to the page where you can sign in to QuickBooks Self-Employed.
  2. Click on the tab that says, “I forgot my User ID or Password”.
  3. To retrieve your sign-in information, follow the on-screen instructions.

How to Reset QuickBooks Admin Password?

  1. Click the “Forgot Password” button on the QuickBooks login screen.
  2. Please provide all of the requested information on the form. Next, click the OK button.
  3. You should check your email for a code shortly. Input the secret code. After that, tap the OK button.
  4. After that, QuickBooks will walk you through generating a new administrative password.

 



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